Explanation
BACKGROUND: For the option to purchase Police Uniforms, Shoes & Accessories for the Division of Police, the largest user. The term of the proposed option contract would be from the date of execution through March 31, 2007 with the option to extend for two additional one-year agreements.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001674). Four hundred seventeen (MAJ: 388, MBE: 14; FBE: 15) bids were solicited; three (MAJ: 3) bids were received.
The Purchasing Office is recommending award of a contracts to the lowest responsive and responsible bidder:
Roy Tailors Uniform Co. of Columbus Inc. MAJ, CC#31-1261664, estimated annual expenditure: $1,900,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Police will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into contract for the option to purchase Police Uniforms, Shoes & Accessories with Roy Tailors Uniform Co. of Columbus Inc., to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 23, 2005 and selected the lowest responsive, responsible and best bid; and
WHEREAS, this ordinance ...
Click here for full text