Explanation
BACKGROUND: To modify and extend the existing city-wide contracts for the option to purchase LED Traffic Signal Equipment for the Division of Transportation, the Department of Public Service, the largest user to and including June 30, 2006. The Purchasing Office opened formal bids on January 30, 2003. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000403BGB). Three purchase orders were established in accordance with the bids received: FL001805 with Path Master Inc., contract compliance #3423377; FL001806 with Dialight Corporation, contract compliance #133446380; and FL001807 with Traffic Control Products, contract compliance #341374949. These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of State database for Findings for Recovery.
1. Amount of additional funds: The estimated annual expenditure for the contract is $1,022,250.00. The Division of Transportation must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
FISCAL IMPACT: No funding is required to extend the option contracts. The Division of Transportation must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase LED Traffic Signal Equipment, with Traffic Cont...
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