City of Columbus - File #: 2094-2004

• File #: 2094-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/12/2004
• In control: Administration Committee
• On agenda: 12/6/2004
• Final action: 12/9/2004
• Title: To authorize and direct the Director of the Department of Technology to establish a purchase order with Software House International, for the Microsoft Office 2003 software, to authorize the expenditure of $24,780.00, or so much as may be needed from the information services fund and to declare an emergency. ($24,780.00)

Date	Ver.	Action By	Action	Result
12/9/2004	1	CITY CLERK	Attest
12/7/2004	1	MAYOR	Signed
12/6/2004	1	Columbus City Council	Approved	Pass
12/6/2004	1	COUNCIL PRESIDENT	Signed
11/24/2004	1	Technology Drafter	Sent for Approval
11/24/2004	1	Auditor Reviewer	Reviewed and Approved
11/24/2004	1	CITY AUDITOR	Reviewed and Approved
11/24/2004	1	Technology Drafter	Sent to Clerk's Office for Council
11/23/2004	1	CITY ATTORNEY	Reviewed and Approved
11/22/2004	1	Technology Drafter	Sent for Approval
11/19/2004	1	Finance Reviewer	Reviewed and Approved
11/19/2004	1	FINANCE DIRECTOR	Reviewed and Approved
11/16/2004	1	Technology Drafter	Sent for Approval
11/15/2004	1	EBOCO Reviewer	Sent for Approval
11/15/2004	1	ODI DIRECTOR	Reviewed and Approved
11/12/2004	1	Technology Drafter	Sent for Approval
11/12/2004	1	Technology Drafter	Sent for Approval
11/12/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/12/2004	1	Technology Drafter	Sent for Approval

Explanation
This ordinance is to authorize and direct the Technology Director to establish a purchase order with Software House International (SHI) for Microsoft Office 2003 software licenses. These software licenses are being acquired through a bid state term contract (0A02011) available for the city's use.

This version of Microsoft allows much more effective use of the capabilities provided by the Windows 2003 and Exchange 2003 migration. The Department of Technology has received numerous requests from customer agencies regarding this version of the Microsoft Office suite. Purchase of this software will enable staff to more efficiently perform their duties and better support their customers.

Fiscal Impact: Funding for this purchase is budgeted and available within the Department of Technology's 2004 information services fund budget.

Emergency action is requested to encumber these funds immediately from current year appropriation to provide for an accurate reflection of the unencumbered year-end balance in the information services fund.

Title
To authorize and direct the Director of the Department of Technology to establish a purchase order with Software House International, for the Microsoft Office 2003 software, to authorize the expenditure of $24,780.00, or so much as may be needed from the information services fund and to declare an emergency. ($24,780.00)

Body
WHEREAS, the Department of Technology has a need to purchase Microsoft Office 2003; and

WHEREAS, a bid state term contract (0A02011) is available for the city's use with Software House International for the software license purchase; and

WHEREAS, funding is budgeted and available for this purchase within the 2004 information services fund; and

WHEREAS, an emergency exists in the usual daily operation of the Technology Department in that it is immediately necessary to encumber these funds immediately from current year appropriation to provide for an accurate reflection ...