City of Columbus - File #: 1444-2010

• File #: 1444-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/30/2010
• In control: Public Service & Transportation Committee
• On agenda: 10/18/2010
• Final action: 10/20/2010
• Title: To authorize the Finance and Management Director to establish a purchase order with ESEC Corporation, dba Columbus Peterbilt, per the terms and conditions of an existing citywide Universal Term Contract, for the purchase of 3automated side loading refuse trucks for the Division of Refuse Collection; to authorize the expenditure of $768,387.00 from the Refuse G.O. Bonds Fund; and to declare an emergency. ($768,387.00)

Date	Ver.	Action By	Action	Result
10/20/2010	1	CITY CLERK	Attest
10/19/2010	1	MAYOR	Signed
10/18/2010	1	Columbus City Council	Approved	Pass
10/18/2010	1	COUNCIL PRESIDENT	Signed
10/8/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/8/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/8/2010	1	Service Drafter	Sent for Approval
10/8/2010	1	Auditor Reviewer	Reviewed and Approved
10/8/2010	1	CITY AUDITOR	Reviewed and Approved
10/8/2010	1	Service Drafter	Sent for Approval
10/8/2010	1	CITY ATTORNEY	Reviewed and Approved
10/8/2010	1	Service Drafter	Sent to Clerk's Office for Council
10/7/2010	1	Finance Reviewer	Sent for Approval
10/6/2010	1	Finance Reviewer	Reviewed and Approved
10/6/2010	1	Finance Reviewer	Reviewed and Approved	Pass
10/4/2010	1	SERVICE DIRECTOR	Reviewed and Approved
10/4/2010	1	Service Reviewer	Sent for Approval
10/1/2010	1	Service Reviewer	Reviewed and Approved
10/1/2010	1	SERVICE DIRECTOR	Reviewed and Approved
10/1/2010	1	Service Reviewer	Sent for Approval
9/30/2010	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
This legislation authorizes the Finance and Management Director to establish purchase orders with ESEC Corporation, dba Columbus Peterbilt for the Division of Refuse Collection to purchase three automated side loading refuse trucks with Diesel Engines. Manual side loading collection vehicles are an integral part of the Division of Refuse Collection's mechanized collection system.

This purchase is necessary to replace older vehicles in the Division of Refuse Collection fleet that are beyond their useful life and costly to maintain.

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against ESEC Corporation, dba Columbus Peterbilt .


2. BID INFORMATION
All vehicles will be purchased in accordance with Universal Term Contract (UTC) FL004696, authorized by ordinance 1136-2010.

3. CONTRACT COMPLIANCE
ESEC Corporation's contract compliance number is 310789102 and expires 9/22/12.

4. FISCAL IMPACT: Funding for these vehicles is available within the Refuse G.O. Bonds Fund. This ordinance authorizes the expenditure of $768,387.00 for three (3) automated side loading refuse trucks with diesel engines for $256,129.00 each.

3. EMERGENCY DESIGNATION
Emergency Action is requested to expedite the receipt of these new trucks, as they have a very long delivery lead-time.

Title
To authorize the Finance and Management Director to establish a purchase order with ESEC Corporation, dba Columbus Peterbilt, per the terms and conditions of an existing citywide Universal Term Contract, for the purchase of 3automated side loading refuse trucks for the Division of Refuse Collection; to authorize the expenditure of $768,387.00 from the Refuse G.O. Bonds Fund; and to declare an emergency. ($768,387.00)


Body
WHEREAS, the Department of Public Service, Division of Refuse Collection, has a need to replace vehicles that have high mileage and significant maintenan...