City of Columbus - File #: 0929-2009

• File #: 0929-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/19/2009
• In control: Safety Committee
• On agenda: 7/13/2009
• Final action: 7/14/2009
• Title: To authorize and direct the Safety Director to enter into a maintenance contract with Sagem Morpho, Inc. for the Division of Police's Automated Fingerprint Identification System (AFIS) in accordance with sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $516,615.17 from the General Fund and the Safety Grant Fund; and to declare an emergency. ($516,615.17)

Date	Ver.	Action By	Action	Result
7/14/2009	1	MAYOR	Signed
7/14/2009	1	CITY CLERK	Attest
7/13/2009	1	Columbus City Council	Approved	Pass
7/13/2009	1	COUNCIL PRESIDENT	Signed
7/2/2009	1	Auditor Reviewer	Contingent
7/2/2009	1	CITY AUDITOR	Reviewed and Approved
7/2/2009	1	Safety Drafter	Sent for Approval
7/2/2009	1	CITY ATTORNEY	Reviewed and Approved
7/2/2009	1	Safety Drafter	Sent to Clerk's Office for Council
7/1/2009	1	Safety Drafter	Sent for Approval
7/1/2009	1	EBOCO Reviewer	Sent for Approval
7/1/2009	1	ODI DIRECTOR	Reviewed and Approved
7/1/2009	1	Safety Drafter	Sent for Approval
6/30/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/30/2009	1	FINANCE DIRECTOR	Reviewed and Approved
6/29/2009	1	SAFETY DIRECTOR	Reviewed and Approved
6/29/2009	1	Finance Reviewer	Reviewed and Approved
6/29/2009	1	Finance Reviewer	Reviewed and Approved
6/25/2009	1	Safety Reviewer	Reviewed and Approved
6/22/2009	1	Safety Reviewer	Reviewed and Approved
6/22/2009	1	Safety Reviewer	Reviewed and Approved
6/19/2009	1	Safety Drafter	Sent for Approval

Explanation

BACKGROUND: The Department of Public Safety, Division of Police, upgraded its existing Automated Fingerprint Identification System (AFIS) in 2005. It is imperative for the Division of Police to maintain this technology which is crucial for fingerprint identification. This ordinance is requesting funding for maintenance from December, 2008 through February, 2010 in the total amount of $516,615.17. Approximately $216,615 of the total maintenance amount will be funded with General Funds. The remaining $300,000.00 is being funded by a grant award through the 2009 JAG American Recovery and Reinvestment Act (ARRA). The total amount of $516,615.17 will enable the Division to enter into contract for fifteen months ending in February, 2010.

Bid Information: The proprietary nature of AFIS technology and the prohibitive cost of conversion to a different system mandate the maintenance contract to our current system be purchased from the sole source provider of the existing system, Sagem Morpho, Inc.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No.: 33-0154789, expires 08/15/2009

Emergency Designation: Emergency legislation is necessary so that Police may continue to check fingerprints utilizing the existing technology and contractor.

FISCAL IMPACT: This ordinance authorizes an expenditure of $516,615.17 for a contract with Sagem Morpho for maintenance of the Automated Fingerprint Identification System (AFIS). Approximately $216,000 was budgeted in the 2009 Police General Fund budget for this purpose. The balance of funds or $300,000, is budgeted as part of the Justice Assistance Grant from the Federal Department of Justice. This legislation is contingent upon the passage of ordinance number 0888-2009, which appropriates the Grant funds.

Title

To au...