City of Columbus - File #: 1428-2009

• File #: 1428-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/20/2009
• In control: Safety Committee
• On agenda: 11/16/2009
• Final action: 11/17/2009
• Title: To authorize and direct the Finance and Management Director to issue a purchase order for janitorial supplies for the Fire Division from an existing Universal Term Contract with Key-4 Cleaning Supplies, to authorize the expenditure of $10,000.00 from the General Fund; and to declare an emergency. ($10,000.00)

Date	Ver.	Action By	Action	Result
11/17/2009	1	ACTING MAYOR	Signed
11/17/2009	1	CITY CLERK	Attest
11/16/2009	1	Columbus City Council	Approved	Pass
11/16/2009	1	COUNCIL PRESIDENT	Signed
10/30/2009	1	Safety Reviewer	Reviewed and Approved
10/30/2009	1	Auditor Reviewer	Reviewed and Approved
10/30/2009	1	CITY AUDITOR	Reviewed and Approved
10/30/2009	1	Safety Reviewer	Reviewed and Approved
10/30/2009	1	CITY ATTORNEY	Reviewed and Approved
10/30/2009	1	Safety Reviewer	Sent to Clerk's Office for Council
10/28/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/26/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/23/2009	1	SAFETY DIRECTOR	Reviewed and Approved
10/23/2009	1	Finance Reviewer	Reviewed and Approved
10/23/2009	1	Finance Reviewer	Reviewed and Approved
10/21/2009	1	Safety Reviewer	Reviewed and Approved
10/20/2009	1	Safety Drafter	Sent for Approval

Title
To authorize and direct the Finance and Management Director to issue a purchase order for janitorial supplies for the Fire Division from an existing Universal Term Contract with Key-4 Cleaning Supplies, to authorize the expenditure of $10,000.00 from the General Fund; and to declare an emergency. ($10,000.00)

Explanation
BACKGROUND: The Fire Division needs to purchase janitorial supplies. This legislation authorizes the Finance and Management Director to issue a purchase order for janitorial supplies for the Fire Division from an existing Universal Term Contract established by the Purchasing Office for such purpose with Key-4 Cleaning Supplies.

Bid Information: A Universal Term Contract exists for these purchases; FL003028 expires 3/31/11.

Contract Compliance: 311417716

Emergency Designation: Emergency action is requested to make funding immediately available for pending requests.

FISCAL IMPACT: Funds exist within the Division's current 2009 General Fund Operating Budget specifically for this purchase. The division has spent/encumbered $100,000.00 with Key 4 for janitorial supplies thus far in 2009. The Division of Fire spent approximately $150,000.00 in 2008 for janitorial supplies.

Body

WHEREAS, the Fire Division needs to purchase janitorial supplies; and

WHEREAS, a Universal Term Contract established by the Purchasing Office exists for these purchases; and

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to issue a purchase order for the purchase of janitorial supplies, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS

SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of janitorial supplies for the Fire Division in acco...