Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract with Gordon Flesch Company, Inc. for the purchase of a new multi-functional device for the Division of Police print shop as a result of competitive bidding. The Division of Police needs to purchase a new multi-functional Canon imageRunner 8205 to replace the existing Canon imageRunner 7105 which is currently seven (7) years old. The multi-functional device is used in the Police print shop to print, copy, and scan files and to convert those files into pdf, tiff, and jpeg file types. The imageRunner will be set up as network device allowing documents to be sent either by e-mail or to a network folder.
Bid Information: Formal Bid # SA006048 was opened on October 29, 2015. Three responses were received as follows:
Vendor Purchase Maintenance Total Cost
Canon Solutions America, Inc. $22,699.00* $3,120.00 $25,819.00
Gordon Flesch Company, Inc. $22,876.00* $3,120.00 $25,996.00
Xerox Corporation $23,492.00 $6,800.00 $30,292.00
Low bidder, Cannon Solutions, bid was deemed non-responsive based on missing signatures and required forms. Therefore based on the most responsive and best bid received, the Division of Police recommends that a contract be awarded to Gordon Flesch Company, Inc.
The purchase price of the system for two vendors above include the price of a trade-in system.
This company, Gordon Flesch, is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: 390993125, expires October 01, 2016.
EMERGENCY DESIGNATION: Emergency legislation is requested due so that the item may be purchased as soon as practical and put into use by the Division’s photo shop.
FISCAL IMPACT: This ordinance authorizes the purchase of a new, multi-functional Canon imageRunner Advance ...
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