Explanation
BACKGROUND: For the option to purchase Street Sweeper Parts for Fleet Management. Street Sweeper Parts are used to repair various City Street Sweepers.
The term of the proposed option contracts is from the date of execution by the City up to and including June 30, 2011 with the right to extend for two (2) additional one year periods subject to mutual agreement by both parties. The Purchasing Office opened formal bids on February 19, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003179). One Hundred Three bids (103) were solicited; Three (3) bids were received.
The Purchasing Office is recommending awards of contracts to the lowest, responsive, responsible and best bidders:
Jack Doheny Supplies Ohio, Inc. / Primary on Vactor Parts and Elgin Parts; Secondary on Mobile Parts CC#383148955 (Expires 8-04-10)
Old Dominion Brush Co (ODB) / Primary on Mobile Parts and Allianz Parts; Secondary on Elgin Parts CC#540715588 (Expires 1-20-10)
McLean Co. / Secondary on Allianz Parts CC#340762688 (Expires 5-19-10)
Total Estimated Annual Expenditure: $75,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services and UTC Fund. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into three (3) contracts for the option to purchase Street Sweeper Parts from Jack Doheny Supplies Ohio Inc., Old Dominion ...
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