Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and extend operation and maintenance contracts established through purchase orders DL000046 and EL900834 with the Xerox Corporation, for laser printer supplies and maintenance services, in the amount of $103,320.00 effective June 1, 2005 through May 31, 2006. The original contract provides language that allows for renewals at the conclusion of the ending term.
The Department of Technology established the above-mentioned contracts in January 2000 and October 1999, respectively, for sixty-month lease/purchase agreements with the Xerox Corporation for two Xerox high-speed 4635MX laser-printing systems operated by the city. Upon the lease expiration for these systems, the Department of Technology exercised the right to purchase both systems. These systems provide high volume printing support services critical to many city applications such as payroll, wage and tax statements, auditor's warrants, jury summons, income tax forms and water bills.
FISCAL IMPACT:
During fiscal year 2003 $217,531.55 was expended and $138,185.20 in 2004 with Xerox. The total cost of this ordinance is $103,320.00 for the period June 1, 2005 through May 31, 2006, with $94,200.00 representing the maintenance cost for both printer systems and the amount of $9,120.00 is the cost of supplies for both printer systems. Funding is budgeted and available within the Information Services Division's internal service fund.
EMERGENCY:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.
CONTRACT COMPLIANCE NUMBER: 16-0468020 Expires: 01/08/2007
Title
To authorize the Director of the Department of Technology to modify and extend a contract with Xerox Corporation for the renewal of the laser printer maintenance services and supplies for the Information Services Division, to authorize the expenditure of $103,320.00...
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