City of Columbus - File #: 1619-2004

• File #: 1619-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/3/2004
• In control: Recreation & Parks Committee
• On agenda: 9/27/2004
• Final action: 9/29/2004
• Title: To authorize and direct the Director of Recreation and Parks to enter into contract with Lawhon & Associates for the Fuel Tank Improvements Project, to authorize the expenditure of $234,074.60 from the various funds, and to declare an emergency. ($234,074.60)

Date	Ver.	Action By	Action	Result
9/29/2004	1	CITY CLERK	Attest
9/28/2004	1	MAYOR	Signed
9/27/2004	1	Columbus City Council	Approved	Pass
9/27/2004	1	COUNCIL PRESIDENT	Signed
9/17/2004	1	Auditor Reviewer	Reviewed and Approved
9/17/2004	1	CITY AUDITOR	Reviewed and Approved
9/17/2004	1	Rec & Parks Drafter	Sent for Approval
9/17/2004	1	CITY ATTORNEY	Reviewed and Approved
9/17/2004	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
9/16/2004	1	Finance Reviewer	Reviewed and Approved
9/16/2004	1	FINANCE DIRECTOR	Reviewed and Approved
9/16/2004	1	Rec & Parks Drafter	Sent for Approval
9/9/2004	1	EBOCO Reviewer	Reviewed and Approved
9/9/2004	1	ODI DIRECTOR	Reviewed and Approved
9/9/2004	1	Rec & Parks Drafter	Sent for Approval
9/7/2004	1	REC & PARKS DIRECTOR	Reviewed and Approved
9/7/2004	1	Rec & Parks Drafter	Sent for Approval

Explanation

Background:
Bids were received by the Recreation and Parks Department on August 31, 2004, for the Fuel Tank Improvements Project, as follows:
Status Amount
Lawhon & Associates Majority $209,074.60
Petroleum Systems Majority $218,084.00
Build-Mor Majority $255,285.00

Project includes testing removal of one (1) underground storage tank and supply and installation and/or removal of above ground fuel tanks and safety accessories at 17 fuel stations in 15 facilities.

The Contract Compliance Number for Lawhon & Associates is #31-1153141.

A contingency amount of $20,000.00 is being included in this project.

The approximate cost of Recreation and Parks staff time on this project is $5,000.00 (02-024).

Emergency action is necessary to allow project to begin immediately as fuel stations are in need of improvements due to safety inspection failures.

Fiscal Impact:
$204,912.65 is required and budgeted in the Voted 1995 and 1999 Parks and Recreation Bond Fund; and $29,161.95 is budgeted in the Voted 1995 and 1999 Streets and Highways Bond Fund to meet the financial obligation of this contract.

Title

To authorize and direct the Director of Recreation and Parks to enter into contract with Lawhon & Associates for the Fuel Tank Improvements Project, to authorize the expenditure of $234,074.60 from the various funds, and to declare an emergency. ($234,074.60)

Body

WHEREAS, bids were received by the Recreation and Parks Department on August 31, 2004, and the contract for the Fuel Tank Improvements Project will be awarded on the basis of the lowest and best responsive and responsible bidder; and

WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract for the preservation of public health, peace, property and safety as the fuel tanks failed safety inspections; now, therefore

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