Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to renew a contract with 3SG Plus, LLC, a dealer of Hyland OnBase Software, for continued maintenance and support services for OnBase Software. OnBase is a document and data management tool, used by multiple city agencies for a variety of purposes. User departments include Building and Zoning Services, Health, Public Utilities, Public Service and Human Resources. The term of this contract is one year, beginning on July 1, 2024 and ending on June 30, 2025 at a cost of $173,244.32. This agreement was most recently authorized by Ordinance No. 1301-2023, which passed on May 24, 2023.
On April 10, 2023, RFQ024186 was opened for the above-described services. Two bids were submitted: 3SG Plus, LLC with a bid submission of $176,311.90 and EDocs, with a bid submission of $218,118.00. DoT awarded the bid to 3SG Plus, LLC as the lowest, responsive bidder. This original contract included three optional one-year renewals, subject to the approval of City Council. This ordinance authorizes the first of the three optional one-year renewals.
Finally, this ordinance authorizes the expenditure of $173,244.32 for the above-described purpose.
CONTRACT COMPLIANCE
Vendor: 3SG Plus, LLC
DAX Vendor Acct. #: 019867
Expiration Date: 10/31/2025
FISCAL IMPACT
Funds for this contract renewal are budgeted and available in the Information Services Division Operating Fund, Fund 5100.
EMERGENCY
Emergency designation is sought to ensure that the noted contract is in place by the expiration date. Expiration of the contract would cause various departments to lose access to the OnBase application, critical for daily operations.
Title
To authorize the Director of the Department of Technology to renew a contract with 3SG Plus, LLC, a dealer of Hyland OnBase Software, on behalf of various city departments, for maintenance and support of the OnBase Software; and to authorize the expenditure of $173,244.32 from th...
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