City of Columbus - File #: 1047-2006

• File #: 1047-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/31/2006
• In control: Safety Committee
• On agenda: 6/26/2006
• Final action: 6/28/2006
• Title: To amend the 2005 Capital Improvements Budget; to authorize the transfer of cash between projects in the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into contract for the Facilities Management Division with Dynamix Engineering Ltd. for the design and construction administration for the design of emergency generators at six Fire Stations; to authorize the expenditure of $41,500.00 from the Safety Voted Bond Fund; and to declare an emergency. ($41,500.00).

Date	Ver.	Action By	Action	Result
6/28/2006	1	CITY CLERK	Attest
6/27/2006	1	MAYOR	Signed
6/26/2006	1	Columbus City Council	Approved	Pass
6/26/2006	1	COUNCIL PRESIDENT	Signed
6/13/2006	1	ODI DIRECTOR	Reviewed and Approved
6/13/2006	1	Finance Drafter	Sent for Approval
6/13/2006	1	CITY ATTORNEY	Reviewed and Approved
6/13/2006	1	Finance Drafter	Sent to Clerk's Office for Council
6/12/2006	1	Finance Drafter	Sent for Approval
6/12/2006	1	EBOCO Reviewer	Reviewed and Approved
6/9/2006	1	CITY AUDITOR	Reviewed and Approved
6/9/2006	1	CITY AUDITOR	Reviewed and Approved
6/8/2006	1	Finance Drafter	Sent for Approval
6/6/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/5/2006	1	Finance Reviewer	Reviewed and Approved
6/5/2006	1	Finance Reviewer	Reviewed and Approved
6/1/2006	1	Safety Reviewer	Reviewed and Approved
6/1/2006	1	Safety Reviewer	Reviewed and Approved
6/1/2006	1	SAFETY DIRECTOR	Reviewed and Approved
6/1/2006	1	Finance Drafter	Sent for Approval
5/31/2006	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract for the Facilities Management Division with Dynamix Engineering Ltd., in the amount of $41,500.00 for the design of emergency generator systems for six Fire Stations. The Stations are #6, #12, #13, #15, #16, and #21. These stations are currently without emergency generators. It is necessary for these stations to have electricity during power outages.

Dynamix Engineering Ltd. will be responsible for the design, bid process, and construction administration. The design phase will include the design of the emergency generators. Other responsibilities will include progressive meetings with the City through completion of agreed upon final product, renderings, drawings, specifications, and the bid process. The construction administration phase will include shop drawings and submittal reviews, RFI and change order process, pay request review/approval, progress meetings, with close out documentation upon completion of the project.

In accordance with Columbus City Code Section 329.11, the Facilities Management Division identified the following firms/contractors regarding the requested service:

Advanced Engineering Consultants (FBE); Dynamix Engineering Ltd.(MBE); McMullen Engineering Company Inc.; Roger D. Fields & Associates; and Star Consultants Inc (MBR).

The firms were all provided with a copy of the RFP (via electronic mail). Of the firms, Advanced Engineering Consultants, Dynamix Engineering Ltd., McMullen Engineering Company Inc., and Roger D. Fields & Associates submitted responsive proposals, which were reviewed by the Division's contracts officer and the Division Administrator. After the initial review, the information was shared with the Director of Finance and Management for his selection. The Director selected Dynamix Enginnering Ltd. The cost of this contract was determined via negotiations between Dynamix and the Facilit...