Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology, on behalf of the Columbus City Attorney, to enter into an agreement with Matrix Pointe Software, LLC for the purchase and implementation of the MatrixCivil software case management system for the City Attorney's Office. This platform will assist the office in civil case records management and will be an additional module in their current Matrix case records management platform. MatrixProsecutor was authorized by Ordinance No. 1528-2015, passed May 15, 2015 with the original agreement (EL017301) and has assisted the office in the management of prosecution records. MatrixCivil suite will continue their migration to a singular case records management platform. The total cost to purchase and implement the MatrixCivil software case management system is $464,000.00 (which includes Matrix Civil licenses ($195,000.00), OCR licenses ($6,000.00), Professional/Installation services ($43,200.00), Training ($21,800.00) and Prolaw and Access Databases Migration ($198,000.00)). The coverage term period of this contract agreement is from September 1, 2021 through November 30, 2022.
The MatrixCivil software case management system is a web-based, comprehensive civil case management system that will assist the City Attorney's Office automate processing and store information related to legal matter assigned to their office. It will provide the office with a single solution that meets all case and work flow requirements from case intake through appeal. The system will help to automate the key functions of the civil operation enabling attorneys and support staff to be more effective and efficient. The MatrixCivil software case management system will provide integration across the entire justice system increasing productivity, decreasing operating costs and accelerating the timely case disposition.
This ordinance will authorize a waiver of competitive bidding, in accordan...
Click here for full text