City of Columbus - File #: 1248-2009

• File #: 1248-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/17/2009
• In control: Utilities Committee
• On agenda: 10/19/2009
• Final action: 10/20/2009
• Title: To authorize the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of a Cab and Chassis with Utility Service Body and 20 Foot Crane for the Division of Power and Water and to authorize the expenditure of $83,980.00 from the Water Operating Fund; and to declare an emergency. ($83,980.00)

Date	Ver.	Action By	Action	Result
10/20/2009	1	MAYOR	Signed
10/20/2009	1	CITY CLERK	Attest
10/19/2009	1	Columbus City Council	Approved
10/19/2009	1	COUNCIL PRESIDENT	Signed
10/5/2009	1	ODI DIRECTOR	Reviewed and Approved
10/5/2009	1	Utilities Drafter	Sent for Approval
10/5/2009	1	CITY ATTORNEY	Reviewed and Approved
10/5/2009	1	Utilities Drafter	Sent to Clerk's Office for Council
10/2/2009	1	EBOCO Reviewer	Sent for Approval
10/1/2009	1	Utilities Drafter	Sent for Approval
10/1/2009	1	Auditor Reviewer	Reviewed and Approved
10/1/2009	1	CITY AUDITOR	Reviewed and Approved
10/1/2009	1	Utilities Drafter	Sent for Approval
9/30/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/30/2009	1	FINANCE DIRECTOR	Reviewed and Approved
9/28/2009	1	Finance Reviewer	Reviewed and Approved
9/28/2009	1	Finance Reviewer	Reviewed and Approved
9/24/2009	1	Finance Reviewer	Reviewed and Approved
9/24/2009	1	Finance Reviewer	Sent for Approval
9/23/2009	1	Utilities Drafter	Sent for Approval
9/22/2009	1	Utilities Drafter	Sent for Approval
9/22/2009	1	Utilities Reviewer	Reviewed and Approved
9/22/2009	1	Utilities Drafter	Sent for Approval
9/22/2009	1	Utilities Reviewer	Sent for Approval
9/22/2009	1	UTILITIES DIRECTOR	Reviewed and Approved
9/18/2009	1	Utilities Drafter	Sent for Approval
9/17/2009	1	Utilities Drafter	Sent for Approval
9/17/2009	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of a Cab and Chassis with Utility Service Body and 20 Foot Crane for the Division of Power and Water (Water). This equipment is used by Water Consumer Service crews to assist in removing and installing heavy water meters from vaults and as a general heavy material handler for loading/unloading trucks.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003334). Thirty two (32) vendors (30 MAJ/2 MBR) were solicited and five (5) bids (5 MAJ) were received and opened on August 20, 2009. Byers Ford was the apparent low bid in the amount of $78,152.00. They, however, did not meet the bid specifications. Curry Supply Co., Inc. was the second lowest bid in the amount of $81,250.00. They, however, did not meet the bid specifications. The third lowest bid received from Utility Truck Equipment, Inc. in the amount of $83,980.00, met specifications and an award is recommended as the lowest responsive, responsible, and best bidder. The bid tabulation is attached for your review. The equipment has been approved by the City of Columbus, Fleet Management Division.

It is requested that this ordinance be handled in an emergency manner in order to expedite the completion of the contract, as this purchase is subject to a Ford 2010 model order cut-off date of November 20, 2009.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

SUPPLIER: Utility Truck Equipment, Inc., Contract Compliance Number: 31-0989420, expires 12/06/2009. This supplier does not hold MBE/FBE status.

FISCAL IMPACT: $83,980.00 is budgeted and needed for this purchase.

Expendi...