Explanation
BACKGROUND: This legislation is for the option to establish Universal Term Contract (UTC) for Winter Wear and Raingear for City employees. City of Columbus agreements with various unions and employee plans representing the employees for whom items will be purchased under this contract will remain in force. The term of the proposed option contract would be approximately three (3) years, expiring September 30, 2020, with the option to renew for two (2) additional one (1) year periods. The Purchasing Office opened formal bids on September 21, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ006625). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Grainger: CC005987; Grainger Online Catalog which includes: 551, Inc., Alliance Mercantile, Bulwark, Carhartt, Helly Hansen, MCR Safety, ML Kishigo, Occunomix, NASCO, River City, Tingley Rubber, VF Imagewear, Grainger Safety Wear Category; Items 1-74 ; $1.00
Total Estimated Annual Expenditure: $100,000.00, various city agencies.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because the original contract expires 10/31/2017 and without emergency action, Winter Wear and Raingear will be unavailable to employees during inclement weather conditions.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to ente...
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