Explanation
BACKGROUND:
This legislation authorizes the Directors of the Department of Technology (DoT) and the Columbus Public Health Department, to modify and renew an annual contract with Mount Carmel Health for NextGen software license support and related services, in the amount of $149,866.80, with term period April 1, 2011 through March 31, 2012. The original contract was authorized by ordinance 2587-2003 on December 1, 2003. Last year's (2010) maintenance was renewed by ordinance 0513-2010, passed by Council May 6, 2010 for a twelve month renewal. The Next Gen system enables Columbus Public Health to operate five (5) major clinical operations, which provide an extensive array of services, such as patient registration, appointment scheduling, monitoring and tracking of patient test results, processing of medical records and generation of reports to help manage clinic operations.
This year's (2011) annual renewal amount of $141,478.80 was modified and increased by $699.00 per month (@ 12 months/$8,388.00) to add an additional license in order to accommodate for an increase in staff; making the grand total to be $149,866.80. This need for additional goods/services could not be foreseen because they were not needed at the time the contract was established. This product would be manifestly impractical to bid because changing providers would require a major long-term effort, disrupting a revenue-producing process and doubling the annual cost. The Columbus Public Health Department negotiated the services needed, along with the monthly and annual costs with Mount Carmel Health Systems.
Mount Carmel Health Systems, an authorized NextGen re-seller, was awarded a contract by authority of ordinance 2587-2003, following repeal of ordinance 1843-2003, which was submitted pursuant to competitive bidding for procurement of the NextGen clinical management solution. Mount Carmel, who did not bid in response to the solicitation, was awarded the contract because it...
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