City of Columbus - File #: 1404-2006

• File #: 1404-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/18/2006
• In control: Safety Committee
• On agenda: 7/31/2006
• Final action: 7/31/2006
• Title: To authorize a supplemental appropriation of $80,000.00 from the unappropriated balance of the Clerk's collection fund; authorize and direct the Franklin County Municipal Court Clerk to amend and increase the Court's receivables contract with Capital Recovery Systems, Inc.; to authorize an additional expenditure up to $80,000.00 from the Clerk's collection fund appropriations; and to declare an emergency. ($80,000.00)

Date	Ver.	Action By	Action	Result
8/2/2006	1	MAYOR	Signed
8/2/2006	1	ACTING CITY CLERK	Attest
7/31/2006	1	Columbus City Council	Approved	Pass
7/31/2006	1	COUNCIL PRESIDENT	Signed
7/21/2006	1	Auditor Reviewer	Reviewed and Approved
7/21/2006	1	CITY AUDITOR	Reviewed and Approved
7/21/2006	1	MuniCrtClerk Drafter	Sent for Approval
7/21/2006	1	CITY ATTORNEY	Reviewed and Approved
7/21/2006	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
7/20/2006	1	ODI DIRECTOR	Reviewed and Approved
7/20/2006	1	MuniCrtClerk Drafter	Sent for Approval
7/20/2006	1	Auditor Reviewer	Reviewed and Disapproved
7/20/2006	1	CITY AUDITOR	Reviewed and Approved
7/19/2006	1	MuniCrtClerk Drafter	Sent for Approval
7/19/2006	1	Finance Reviewer	Reviewed and Approved
7/19/2006	1	FINANCE DIRECTOR	Reviewed and Approved
7/19/2006	1	MuniCrtClerk Drafter	Sent for Approval
7/19/2006	1	EBOCO Reviewer	Sent for Approval
7/18/2006	1	MuniCrtClerk Drafter	Sent for Approval
7/18/2006	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved

Explanation

Background: This ordinance authorizes a supplemental appropriation of $80,000.00 from the unappropriated balance of the Clerk's collection fund; authorizes the Franklin County Municipal Court Clerk to amend and increase the contract with Capital Recovery Systems Inc., for an additional eight months, commencing August 3, 2006 through April 2, 2007, for the provision of collection services for the Court's accounts receivables and authorize an expenditure up to $80,000.00.

Ordinance 0421-2006 passed by Council on March 6, 2006 authorized the Clerk to enter into contract EA004094-005 with Capital Recovery Systems for an additional five months until such time the Clerk could competitively bid-out the collection services. On May 15, 2006 the collection bids were open through SA002035. The bid was not awarded to Capital Recovery System; therefore, an additional eight months are needed for the company to sufficiently complete the collection process for the cases that they currently have in their possession, as well as to return all case data to the Franklin County Municipal Court Clerk. Further, due to the authorized expenditure of $200,000.00 (ordinances: 0421-2006 and 0439-2006) from the $360,000.000 collection fund appropriation and the pending ordinance 1389-2006, a supplemental appropriation is needed for an additional eight months of collection services.

This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.

Contract Compliance Number: Capital Recovery Systems, Inc.: 31-1570459, Expires 2/2/2007

Emergency: Emergency declaration is requested for the continuity of the collection process.

Fiscal Impact: This contract is self-funding and shall result in additional revenues to the general fund. No payment of services will be made until monies for the collection o...