Explanation
BACKGROUND: For the option to establish a UTC contract for Line Locating Equipment for the Department of Public Utilities, Division of Operational Support. The term of the proposed option contract would be one (1) year, expiring March 30, 2008, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on November 30, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002232). 36 bids were solicited: (MBE-1, FBE-1, MAJ-34). 1 bid received: (MAJ-1). The Purchasing Office is recommending award to the sole and lowest, responsive, responsible and best bidder:
Batco, Inc., MAJ, CC#38-3338143 expiring 11/2/08, Award all items (Items 1, 2 and 3).
Total Estimated Annual Expenditure: $45,000.00, Division of Sewerage & Drainage, the largest user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a UTC contract for the option to purchase Line Locating Equipment with Batco, Inc., to authorize the expenditure of one dollar to establish the contract from the Universal Term Contract Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 30, 2006 a...
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