City of Columbus - File #: 1495-2011

• File #: 1495-2011
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 9/12/2011
• In control: Finance Committee
• On agenda: 10/17/2011
• Final action: 10/17/2011
• Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase Water Well Replacement with Bapst, Inc.; to authorize the appropriation and expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account; to waive formal competitive bidding provisions of the Columbus City Code; and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
10/19/2011	2	ACTING CITY CLERK	Attest
10/18/2011	2	MAYOR	Signed
10/17/2011	2	COUNCIL PRESIDENT	Signed
10/17/2011	1	Columbus City Council	Approved as Amended	Pass
10/17/2011	1	Columbus City Council	Taken from the Table	Pass
10/17/2011	1	Columbus City Council	Amended as submitted to the Clerk	Pass
10/3/2011	1	Columbus City Council	Tabled to Certain Date	Pass

Explanation
BACKGROUND: For the option to establish a UTC contract for Water Well Replacement for the Division of Power and Water, the sole user. This contract is necessary in order to be able to immediately respond to an emergency need if it should occur for the repair or replacement of household water supply in the well field area around Parsons Avenue Water Treatment Plant. The term of the proposed option contracts would be approximately two and one-half (2-1/2) years, expiring May 30, 2014, with the option to renew for one (1) additional year.
The Purchasing Office originally opened formal bids on July 21, 2011. The City advertised and solicited competitive bids in accordance with Section 329.06, Solicitation No. SA004034. Forty-eight (48) bids were solicited: (M1A-3, F1-0, MBR-0). Two bids were received, but both bids were non-responsive as they failed to return addendum pages as required. The Division of Power and Water requested the Purchasing Office reject both bids and negotiate with the apparent low bidder on an informal basis. The apparent low bidder made a pricing error on their original bid, providing an estimated job price rather than a price per foot. That has been corrected. It is recommended that the City waive the competitive bidding procedure to allow for award to the overall attempted low bid received from Bapst, Inc. The price negotiated was based on the pricing submitted by Bapst, Inc.
The Purchasing Office is recommending a contract to the following vendor:
Bapst, Inc., MAJ, CC# 31-1427253 expires 08/15/2013, $1.00, All items.
Total Estimated Annual Expenditure unknown, Division of Power and Water, the sole user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, ther...