Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract for Water Meter Yokes and Setters for the Division of Water, the sole user. This contract will provide for the purchase of yokes and setters for installation with water meters throughout the City of Columbus service area. The term of the proposed option contract would expire February 28, 2014, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 15, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005052). Twenty-seven (27) bids were solicited: (M1A-0, F1-0, MBR-2). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
HD Supply Waterworks, Ltd, MAJ, CC# 03-0550887 expires 11/05/2014, All Items, $1.00
Total Estimated Annual Expenditure: $250,000.00, Division of Water, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Water Meter Yokes and Setters with HD Supply Waterworks Ltd., to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund...
Click here for full text