Explanation
BACKGROUND: To modify and extend existing city-wide contracts for the option to purchase Building Electrical Products for Purchasing Office to and including November 30, 2004. Formal bids were opened by the Purchasing Office on October 12, 2000. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SO001877BGB). Contracts FL000612, Wesco Distributions Inc, CC#251723345; FL000611, Loeb Electric Company, CC#314236750; FL000610, Edco Tool & Supply, 34-1040573; FL000609, Consolidated Electrical, 95-2563864; FL000606, Becker Electric Supply, CC#31-0553243; FL000607, Rexel Elgee Inc., CC#64-0283323; FL000862, Electrical Mechanics, CC#31-1274252; and FL000608, McNaughton-McKay Electric, CC#38-3301318 were established in accordance with bids received.
1. Amount of additional funds: No additional funding is needed to extend contracts. The agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures ($410,000.).
2. Reason additional needs were not foreseen: Needs were foreseen, an extension is provided for in the original contract.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with original agreement.
FISCAL IMPACT: No funding is required to extend the option contracts. Each agency must set aside their own funding for their estimated expenditures.
The two companies for which we estimate expenditures in excess of $100,000 per year, Loeb Electric, and McNaughton-McKay Electric, are not debarred according to the Excluded Party Listing System of the Federal Government.
In order to provide uninterrupted service and supply this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance Director to mo...
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