Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a professional services contract on behalf of the Office of Construction Management with Orchard, Hiltz & McCliment, Inc. for architectural and engineering services for the Municipal Court Building, 375 South High Street.
The original contract for Orchard, Hiltz & McCliment, Inc., the original name of Bird Houk & Associates, was authorized by Ordinance No. 1115-2007, passed July 11, 2007. Ordinance No. 1011-2010, passed July 14, 2010, authorized a modification to the original contract for the main electrical service and distribution upgrade. Ordinance No. 1735-2011, passed November 10, 2011, authorized the increase of the contract due to unforeseen architectural and engineering services.
This modification is necessary to complete Phase 2 renovation at the Municipal Court Building which includes build-out of 18th floor offices, various utility upgrades, replacement of doors on most floors, and the installation of a comprehensive building security system. The project is largely complete however; the blanket contract with Orchard, Hiltz & McCliment, Inc.is depleted. It is practical and cost effective for coordination and continuity of the project to useOrchard, Hiltz & McCliment, Inc.for this modification. Selecting another architect at this point would lead to duplicated work and possibly mistakes. Therefore, it would not be in the best interests of the City to request qualifications for these ongoing professional services. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested so that the necessary professional services may be accomplished, thereby ensuring that needed renovations at the Municipal Court Building are not delayed.
Orchard, Hiltz & McCliment, Inc. Contract Compliance No. 38-1691323, expiration date September 29, 2013.
Fiscal Impact: The original contract amount ...
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