City of Columbus - File #: 1129-2009

• File #: 1129-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/20/2009
• In control: Public Service & Transportation Committee
• On agenda: 9/21/2009
• Final action: 9/22/2009
• Title: To authorize the Director of Finance and Management to establish a purchase order with American Rock Salt Co. LLC, in the amount of $960,000.00 for the purchase of rock salt in accordance with the terms and conditions of a pending citywide term contract for the Division of Planning and Operations; to authorize the expenditure of $960,000.00 or so much thereof as may be needed from the Street Construction, Maintenance and Repair Fund ($710,000.00) and the Municipal Motor Vehicle License Tax Fund ($250,000.00) and to declare an emergency. ($960,000.00)

Date	Ver.	Action By	Action	Result
9/22/2009	1	MAYOR	Signed
9/22/2009	1	CITY CLERK	Attest
9/21/2009	1	Columbus City Council	Approved	Pass
9/21/2009	1	COUNCIL PRESIDENT	Signed
9/11/2009	1	Auditor Reviewer	Reviewed and Approved
9/11/2009	1	CITY AUDITOR	Reviewed and Approved
9/11/2009	1	SERVICE DIRECTOR	Reviewed and Approved
9/11/2009	1	CITY ATTORNEY	Reviewed and Approved
9/11/2009	1	Service Drafter	Sent to Clerk's Office for Council
9/10/2009	1	FINANCE DIRECTOR	Reviewed and Approved
9/10/2009	1	Service Drafter	Sent for Approval
9/9/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/8/2009	1	Finance Reviewer	Reviewed and Approved
9/4/2009	1	Finance Reviewer	Reviewed and Approved
9/1/2009	1	Service Drafter	Sent for Approval
8/31/2009	1	Service Reviewer	Reviewed and Approved
8/31/2009	1	SERVICE DIRECTOR	Reviewed and Approved
8/21/2009	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for snow and ice control and removal on the City's roadway system. Rock salt is used extensively in this operation. Formal competitive bids were solicited and received and the Purchasing Office is establishing a citywide universal term contract (UTC) with American Rock Salt Co. LLC, at a price of $63.34/ton (dumped) and $66.09/ton (piled).

It is necessary that the Division of Planning and Operations have the ability to purchase rock salt for the 2009 - 2010 winter season. This ordinance authorizes the Director of Finance and Management to establish a purchase order for the purchase of rock salt for the Division of Planning and Operations consistent with the terms and conditions of the citywide term contract in the amount of $960,000.00. The Department will immediately order approximately 9,000 tons to fill its storage barns in preparation for the winter season. The remaining amount on the purchase order will only be utilized if actual weather conditions demand it.

2. CONTRACT COMPLIANCE
American Rock Salt's contract compliance number is 161516458 and expires 8/25/11.

3. FISCAL IMPACT
This expense is budgeted in the Division of Planning and Operations 2009 Street Construction, Maintenance and Repair Fund and the Municipal Motor Vehicle License Tax Fund.

4. EMERGENCY ACTION:
Emergency action is requested to assure an uninterrupted supply of this critical commodity.

Title
To authorize the Director of Finance and Management to establish a purchase order with American Rock Salt Co. LLC, in the amount of $960,000.00 for the purchase of rock salt in accordance with the terms and conditions of a pending citywide term contract for the Division of Planning and Operations; to authorize the expenditure of $960,000.00 or so much thereof as may be needed from the Street Construction, Maintenance and Repair Fund ($710,000.00) and the Municipal Motor Vehicle Licens...