City of Columbus - File #: 1059-2011

• File #: 1059-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/24/2011
• In control: Administration Committee
• On agenda: 7/18/2011
• Final action: 7/20/2011
• Title: To authorize and direct the Executive Director of the Civil Service Commission to enter into a contract with the Association for Psychotherapy, Inc. for the psychological screening of public safety recruits, and to authorize the expenditure of $55,650.00 from the General Fund; and to declare an emergency ($55,650.00).

Date	Ver.	Action By	Action	Result
7/20/2011	1	MAYOR	Signed
7/20/2011	1	CITY CLERK	Attest
7/18/2011	1	Columbus City Council	Approved	Pass
7/18/2011	1	COUNCIL PRESIDENT PRO-TEM	Signed
7/6/2011	1	Civ Serv Drafter	Sent to Clerk's Office for Council
7/5/2011	1	CITY ATTORNEY	Reviewed and Approved
7/1/2011	1	ODI DIRECTOR	Reviewed and Approved
7/1/2011	1	Civ Serv Drafter	Sent for Approval
7/1/2011	1	Auditor Reviewer	Reviewed and Approved
7/1/2011	1	CITY AUDITOR	Reviewed and Approved
7/1/2011	1	Civ Serv Drafter	Sent for Approval
6/30/2011	1	Civ Serv Drafter	Sent for Approval
6/30/2011	1	EBOCO Reviewer	Sent for Approval
6/29/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/28/2011	1	Civ Serv Drafter	Sent for Approval
6/28/2011	1	Finance Reviewer	Reviewed and Approved
6/28/2011	1	Finance Reviewer	Reviewed and Approved
6/27/2011	1	CIV SERV DIRECTOR	Reviewed and Approved
6/24/2011	1	Civ Serv Drafter	Sent for Approval

Explanation

Need: This ordinance is to authorize the Executive Director of the Civil Service Commission to enter into a contract with the Association for Psychotherapy for psychological screening of public safety recruits for upcoming classes at the Police Academy and the Fire Academy.

Bid Information: The City of Columbus Civil Service Commission published a Request for Proposals (RFP) for these services and accepted proposals through May 19, 2011. Four proposals were submitted, and an evaluation committee reviewed these proposals in accordance with the criteria set forth in the RFP which included quality and feasibility of proposals, cost, competence, ability, past performance and timeliness of reporting results. Although two of the proposals proposed lower initial costs, these firms are located in Minnesota and Georgia and their proposals relied heavily on City personnel to administer the psychological tests. Because at least one additional employee would be needed along with increased costs for hardware and software for testing and video interviews, adopting either proposal would cause the City to incur higher costs, along with being more difficult to schedule candidates with psychologists travelling from another state. One additional local company was ranked fourth due to proposing the highest costs. The selected firm is local, consists of highly qualified psychologists, and offers flexible scheduling. This company will handle all test administration and conduct in-person interviews at no extra cost. Therefore, the Commission seeks to award the contract to the Association for Psychotherapy.

Emergency Designation: Emergency legislation is requested in order to establish the contract prior to the expiration of the current contract on July 29, 2011, and to enable both the Divisions of Police and Fire to schedule candidates in preparation for upcoming Police and Fire Academy classes.

Contract Compliance Number: 311441549, expires 9/15/20...