Explanation
BACKGROUND
This ordinance authorizes the Franklin County Municipal Court Administrative and Presiding Judge to enter into contract with CourtView Justice Solutions Inc. DBA Equivant to create an integrated eFiling system within CourtView and authorizes the expenditure of up to $193,083.00. This request is for licensing, professional services, and first-year maintenance for the Equivant IJIS Broker eFiling integration project.
This project will provide the necessary software for the Court to electronically file (eFile) any document that is currently filed with the Clerk of Court’s office, directly into the Equivant/CourtView system, while bypassing the normal filers interface application.
This project is required for the Court to move to a paperless operation. The Court is currently developing and deploying an electronic bench tool which will result in the elimination of paper from our Courtrooms and a fully electronic lifecycle for all Court documents. The IJIS Broker eFiling project completes the final step in this cycle as our electronic bench software will be able to send all filings directly to the Clerk’s eFiling system, without the documents needing to be printed and handed off to a Clerk for timestamp and filing.
This is a sole-source project due to the proprietary nature of the Equivant/CourtView application and the current CourtView eFiling application provided by the Clerk of Courts office.
EMERGENCY: Emergency legislation is requested as the vendor’s quote is only valid through January 2, 2024.
FISCAL IMPACT: Funds are available within the 2023 General Fund Budget.
Title
To authorize and direct the Administrative and Presiding Judge of the Franklin County Municipal Court to enter into contract with CourtView Justice System Inc. DBA Equivant; to authorize the expenditure of up to $193,083.00 to create an eFiling system, software, and maintenance in accordance with the sole source provisions of the Columbus City Codes; and ...
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