City of Columbus - File #: 0255-2006

• File #: 0255-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/31/2006
• In control: Utilities Committee
• On agenda: 2/27/2006
• Final action: 3/1/2006
• Title: To authorize and direct the Finance and Management Director to enter into a UTC contract for an option to purchase Schwing Sludge Cake Pump Systems Parts with Columbus Supply, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, to waive formal competitive bidding requirements, and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
3/1/2006	1	CITY CLERK	Attest
2/28/2006	1	MAYOR	Signed
2/27/2006	1	Columbus City Council	Approved	Pass
2/27/2006	1	COUNCIL PRESIDENT	Signed
2/9/2006	1	CITY ATTORNEY	Reviewed and Approved
2/9/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
2/8/2006	1	CITY AUDITOR	Reviewed and Approved
2/8/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/7/2006	1	EBOCO Reviewer	Reviewed and Approved
2/7/2006	1	EBOCO Reviewer	Reviewed and Approved
2/7/2006	1	ODI DIRECTOR	Reviewed and Approved
2/7/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/7/2006	1	Auditor Reviewer	Reviewed and Approved
2/2/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/1/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/1/2006	1	FINANCE DIRECTOR	Reviewed and Approved
1/31/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Schwing Sludge Cake Pump System Parts for the bigger user, the Division of Sewerage and Drainage. The term of the proposed option contract would be from the date of execution for two (2) years, ending December 31, 2007, with the option to extend for one additional year.

The Purchasing Office solicited 133 vendors for the purchase of Schwing Sludge Cake Pump System Parts (SA001767). Of those solicited, 2 had certified MBE status and 1 had certified FBE status. The formal bid opened October 27, 2005. There were two proposals received (MBE:0; FBE:1).

The proposals were both deemed non-responsive due to one vendor, Columbus Supply, failing to submit a catalog as required in the specifications and one bidder, Schwing America, Inc., submitting additional Terms and Conditions. The Division of Sewerage and Drainage, the largest user, requested that the Purchasing Office negotiate with both vendors on an informal basis to correct deficiencies in both bids. After final bid clarifications were complete, Columbus Supply was deemed the overall lowest bidder on both Catalog Percentage Discount offered, and line items bid. A contract will now be established with Columbus Supply, as they are the lowest and best bid received.

The Purchasing Office is recommending award of a contract to the lowest and best bid:
Columbus Supply, FBE, CC#31-1571445
Estimated Annual Expenditure: $100,000.00

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Pur...