City of Columbus - File #: 0968-2009

• File #: 0968-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/29/2009
• In control: Health, Housing & Human Services Committee
• On agenda: 7/20/2009
• Final action: 7/23/2009
• Title: To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Continental Office Furniture for the purchase of furniture for the Columbus West Family Health and Wellness Center, 2300 West Broad Street; to authorize the Finance and Management Director to establish purchase orders with Continental Office Furniture and Central Business Group from State of Ohio Term Contracts for the purchase of additional furniture items not available on from State of Ohio Term Contracts; to authorize the expenditure of $199,573.65 from the Health G.O. Bonds Fund; and to declare an emergency. ($199,573.65)

Date	Ver.	Action By	Action	Result
7/23/2009	1	CITY CLERK	Attest
7/21/2009	1	MAYOR	Signed
7/20/2009	1	Columbus City Council	Approved	Pass
7/20/2009	1	COUNCIL PRESIDENT	Signed
7/10/2009	1	Finance Drafter	Sent for Approval
7/10/2009	1	CITY ATTORNEY	Reviewed and Approved
7/10/2009	1	Finance Drafter	Sent to Clerk's Office for Council
7/9/2009	1	CITY AUDITOR	Reviewed and Approved
7/9/2009	1	CITY AUDITOR	Reviewed and Approved
7/8/2009	1	Finance Reviewer	Reviewed and Approved
7/8/2009	1	FINANCE DIRECTOR	Reviewed and Approved
7/8/2009	1	Finance Drafter	Sent for Approval
7/8/2009	1	EBOCO Reviewer	Sent for Approval
7/8/2009	1	ODI DIRECTOR	Reviewed and Approved
7/8/2009	1	Finance Drafter	Sent for Approval
7/7/2009	1	Finance Reviewer	Reviewed and Approved
7/6/2009	1	HEALTH DIRECTOR	Reviewed and Approved
7/6/2009	1	Finance Drafter	Sent for Approval
6/29/2009	1	Finance Drafter	Sent for Approval
6/29/2009	1	Finance Reviewer	Reviewed and Approved
6/29/2009	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to issue purchase orders for shelving and office furniture at the Columbus West Family Health and Wellness Center, 2300 West Broad Street, per the terms and conditions of State of Ohio Term Contracts with Continental Office Furniture and Central Business Group. As well, this ordinance also authorizes the Finance and Management Director to enter into a contract with Continental Office Furniture for the purchase of task chairs, stools, side chairs and task lights. The contract was formally bid (SA003237) by the Finance and Management Department, Purchasing Office. Eight companies submitted bids. The bids were opened on April 16, 2009 as follows (2 ^FBE):

Loth, Inc. $64,247.90
Osterman Cron, Inc. $68,159.31
^EOI, Inc. dba Medical Resources $75,703.84
The Ives Group dba Office City Express $77,328.34
Continental Office Furniture $79,403.00
Friends Business Source $81,790.55
^King Business Interior, Inc. $87,485.35
OM Workspace $94,235.44

Loth, Inc. and Osterman Cron, Inc. were deemed non-responsive, as they quoted alternates, which did not meet bid specifications. EOI, Inc. dba Medical Resources and The Ives Group dba Office City Express were deemed non-responsive, as they did not include all items in their bid. The Office of Construction Management recommends the bid award be made to the most responsive and responsible and best bidder, Continental Office Furniture.

The West Side Family Health and Wellness Center is scheduled to open in September 2009.

Emergency action is requested to ensure the opening of the new Columbus West Family Health and Wellness Center is not delayed, thereby providing necessary health services to eligible residents.

FISCAL IMPACT: The amount of the contracts are as follows: Continental Office Furniture $79,403.00; Continental Office Furniture (State Term Contracts 7771401007, 777140...