Explanation
Background:
This ordinance will enable the Director of Recreation and Parks to enter into a contract with Class Acts Columbus, Inc., for professional and fiscal services to Music in the Air and the Office of Special Events for Festival Latino to be held June 15-16, 2007; Jazz & Rib Fest to be held July 20, 21 and 22, 2007 and Family Fun Fest to be held September 15, 2007.
Class Acts Columbus will provide professional services to Music in the Air and the Office of Special Events as fiscal agent and production assistance for Festival Latino, Jazz & Rib Fest, Family Fun Fest and other events as needed. As fiscal agent, Class Acts Columbus will process artists' contracts and pay all deposits and artists' fees associated with these contracts. Class Acts Columbus will collect all festival vendor fees and deposits and all beverage receipts, and pay event expenses from invoices as authorized and directed by CRPD. Class Acts Columbus will maintain financial records pertaining to all transactions. Class Acts Columbus will receive $5,375 and 4% of the artists' contract fees as payment for these services. Payment will be made to Class Acts upon receipt of proof of payment and invoice for services rendered.
Due to the unique nature of services provided, the department is requesting the waiver of the bidding provisions of the Columbus City Codes to enter into a contract with Class Acts Columbus, Inc.
The Federal ID Number for Class Acts Columbus, Inc., is 31-1340678.
Emergency action is requested in order to obtain commitments from entertainers, securing major programmatic elements and process contracts for performances in June 2007.
Fiscal Impact:
$210,000.00 is required from the Recreation and Parks Grant Fund and $30,000.00 is required from the Recreation and Parks Special Purpose Fund to meet the financial obligation of this contract.
$199,575.00 was spent in 2006 for these services.
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