Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Technology to modify and extend a contract established by purchase order EL001714 under the authority of ordinance 1754-01, with Accela, Inc., formerly Open Data Systems, Inc. (herein referred to as Accela, Inc.) and to purchase additional seat licenses. Currently, Accela, Inc. is the owner of the programming code embedded within software awarded in the original contract (CT-17745). The purpose of this legislation is to:
1. Modify and extend a contract, established by purchase order EL001714, for services between the City and Accela, Inc. through March 31, 2004 in the amount of $158,439.24, for the purpose of providing software maintenance and support services for the Department of Development, Building Services Division. These maintenance and support services include providing technical assistance and support, upgrades, support services, and assistance on Accela Enterprise (AE) System configuration.
2. Acquire 35 additional Accela licenses for use in the One Stop Shop Tracking System at a cost of $87,500, with 24 licenses for various divisions within the Department of Public Utilities, 8 licenses within the Transportation Division, and three licenses, funded from the One Stop Shop special revenue fund, for General Fund agencies whose plan review is essential to the One Stop Shop. Maintenance costs for 11 of these licenses is not included in the overall maintenance charges in Item 1, and would add $4,950 for a total cost of $92,450.
EMERGENCY:
There is an immediate need to modify and extend contract EL001714 to maintain service and support for the One Stop Shop permitting system.
FISCAL IMPACT:
The coverage period for this contract modification and extension is from April 1, 2003 through March 31, 2004. Funding for this ordinance is contingent on passage of an associated appropriation ordinance in the amount of $131,231.20. Other funds to cover this authoriz...
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