City of Columbus - File #: 0337-2007

• File #: 0337-2007
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 2/21/2007
• In control: Administration Committee
• On agenda: 3/12/2007
• Final action: 3/15/2007
• Title: To authorize and direct the Finance and Management Director to enter into one (1) contract for the option to purchase Transportation Services with V.A.T., Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
3/15/2007	2	CITY CLERK	Attest
3/14/2007	2	MAYOR	Signed
3/12/2007	1	Columbus City Council	Approved	Pass
3/12/2007	1	Columbus City Council	Approved as Amended	Pass
3/12/2007	1	Columbus City Council	Amended as submitted to the Clerk	Pass
3/12/2007	1	Columbus City Council	Reconsidered	Pass
3/12/2007	2	COUNCIL PRESIDENT	Signed
2/28/2007	1	CITY ATTORNEY	Reviewed and Approved
2/28/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
2/27/2007	1	Auditor Reviewer	Reviewed and Approved
2/27/2007	1	CITY AUDITOR	Reviewed and Approved
2/27/2007	1	Finance - Purchasing Drafter	Sent for Approval
2/26/2007	1	EBOCO Reviewer	Reviewed and Approved
2/26/2007	1	ODI DIRECTOR	Reviewed and Approved
2/26/2007	1	Finance - Purchasing Drafter	Sent for Approval
2/23/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
2/23/2007	1	FINANCE DIRECTOR	Reviewed and Approved
2/23/2007	1	Finance - Purchasing Drafter	Sent for Approval
2/21/2007	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Transportation Services for Recreation and Parks. The term of the proposed option contract would be two (2) years. Contract is through March 31, 2009. The Purchasing Office opened formal bids on February 15, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002309 CGW).

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:

V.A.T., Inc. #311004545 (Expires 2-14-09)
Total Estimated Annual Expenditure: $25,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Recreation and Parks will be required to obtain approval to expend from their own appropriations for their estimated annual expenditure.


Title

To authorize and direct the Finance and Management Director to enter into one (1) contract for the option to purchase Transportation Services with V.A.T., Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on February 15, 2007 and selected the lowest, responsive, responsible and best bid; and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts...