City of Columbus - File #: 1014-2009

• File #: 1014-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/8/2009
• In control: Administration Committee
• On agenda: 9/14/2009
• Final action: 9/16/2009
• Title: To authorize the Director of the Department of Technology and the Director of the Department of Public Utilities to modify and extend an annual renewal agreement with Oracle USA, Inc. to provide computer programming software maintenance on the SPL/WAM system; to authorize the expenditure of $59,935.78 from the Department of Technology Internal Service Fund; and to declare an emergency. ($59,935.78)

Date	Ver.	Action By	Action	Result
9/16/2009	1	CITY CLERK	Attest
9/15/2009	1	MAYOR	Signed
9/14/2009	1	Columbus City Council	Approved
9/14/2009	1	COUNCIL PRESIDENT	Signed
7/27/2009	1	CITY ATTORNEY	Reviewed and Approved
7/27/2009	1	Technology Drafter	Sent to Clerk's Office for Council
7/24/2009	1	Technology Drafter	Sent for Approval
7/24/2009	1	Auditor Reviewer	Reviewed and Approved
7/24/2009	1	CITY AUDITOR	Reviewed and Approved
7/24/2009	1	Technology Drafter	Sent for Approval
7/23/2009	1	Finance Reviewer	Reviewed and Approved
7/23/2009	1	Finance Reviewer	Reviewed and Approved
7/23/2009	1	FINANCE DIRECTOR	Reviewed and Approved
7/21/2009	1	Technology Drafter	Sent for Approval
7/20/2009	1	EBOCO Reviewer	Reviewed and Approved
7/20/2009	1	ODI DIRECTOR	Reviewed and Approved
7/17/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
7/17/2009	1	Technology Drafter	Sent for Approval
7/15/2009	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND
The Department of Technology (DoT) and the Department of Public Utilities (DPU) have a need to modify and extend an annual renewal agreement (Oracle USA, Inc. Service Contract # 2164456) with the Oracle USA, Inc. This agreement provides computer programming software maintenance on the SPL/WAM system and obligates Oracle USA, Inc. to provide upgrades, new releases, and maintain the work request and asset management system software licensed to the Department of Public Utilities in 2003. The current contract was established by the Department of Public Utilities in 2003 and is modified each year to establish annual funds.

The Department of Technology (DoT) assumed operations and maintenance (O&M) responsibilities for this system on the customer's behalf in fiscal year 2007. It is best to continue with these services in order to provide continuous support to the Department of Public Utilities to insure the required maintenance of their infrastructure assets and to maximize the efficiency of their work efforts. The amount of funds needed in the renewal of this maintenance contract is $59,935.78. This agreement covers a twelve month period from May 31, 2009 through May 30, 2010.

Without the agreement, the Department of Public Utilities will not benefit from new functionality provided through enhancements to the software nor will it receive bug fixes, system performance improvements and technical support in the resolution of technical issues. The absence of this support could negatively impact the operation of the three services provided by the Department: supplying potable water, supplying electrical power and the evacuation and treatment of waste water for the citizens of Columbus and the surrounding area.

FISCAL IMPACT:
The cost for the annual renewal agreement for computer programming software maintenance on the SPL/WAM system for the year 2007 was $56,650.00 and $33,638.65 in 2008, with the provider Oracle USA, Inc. The co...