Explanation
BACKGROUND: For the option to purchase oils and greases for Fleet Management. The term of the proposed option contract would be two (2) years. Contract is through March 31, 2009. The Purchasing Office opened formal bids on February 15, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA002312. Five (5) bids were received.
The Purchasing Office is recommending award of primary and secondary contracts to the lowest, responsive, responsible and best bidders:
Circleville Oil Co. MAJ, CC#314147860 (Expires 10-17-08)
The McGlaughlin Oil Co. MAJ, CC#314412774 (Expires 9-12-08)
Englefield Oil Co. MAJ, CC#311248972 (Expires 5-2-08)
The Holton Oil Co., Inc. FEM, CC#314424292 (Expires 3-12-09)
D-A Lubricant Co. MAJ, CC#352146325 (Expires 2-15-09)
Total Estimated Annual Expenditure: $120,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Fund. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into five (5) contracts for the option to purchase Oil and Greases with Circleville Oil Co., The McGlaughlin Oil Co., Englefield Oil Co., The Holton Oil Co., Inc., and D-A Lubricant Co. to authorize the expenditure of five (5) dollars to establish the contract from the Purchasing/UTC Fund, and to declare an emergency. ($5.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on Feb...
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