City of Columbus - File #: 1884-2008

• File #: 1884-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/14/2008
• In control: Administration Committee
• On agenda: 12/15/2008
• Final action: 12/17/2008
• Title: To authorize the Director of the Department of Finance and Management, for the Department of Technology and on behalf of the Department of Public Utilities to establish a Purchase Order with Sophisticated Systems, Inc. for the acquisition of computer staff augmentation services associated with the pre-existing Universal Term Contract; to authorize the expenditure of $135,200.00 from the Department of Public Utilities Enterprise Fund; and to declare an emergency. ($135,200.00)

Date	Ver.	Action By	Action	Result
12/17/2008	1	ACTING CITY CLERK	Attest
12/16/2008	1	MAYOR	Signed
12/15/2008	1	Columbus City Council	Approved
12/15/2008	1	COUNCIL PRESIDENT	Signed
11/21/2008	1	Finance Reviewer	Reviewed and Approved
11/21/2008	1	Finance Reviewer	Reviewed and Approved
11/21/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/21/2008	1	FINANCE DIRECTOR	Reviewed and Approved
11/21/2008	1	Technology Drafter	Sent for Approval
11/21/2008	1	Auditor Reviewer	Reviewed and Approved
11/21/2008	1	CITY AUDITOR	Reviewed and Approved
11/21/2008	1	Technology Drafter	Sent for Approval
11/21/2008	1	CITY ATTORNEY	Reviewed and Approved
11/21/2008	1	Technology Drafter	Sent to Clerk's Office for Council
11/20/2008	1	ODI DIRECTOR	Reviewed and Approved
11/20/2008	1	Technology Drafter	Sent for Approval
11/19/2008	1	EBOCO Reviewer	Reviewed and Approved
11/18/2008	1	Technology Drafter	Sent for Approval
11/18/2008	1	Utilities Reviewer	Sent for Approval
11/18/2008	1	UTILITIES DIRECTOR	Reviewed and Approved
11/18/2008	1	Technology Drafter	Sent for Approval
11/18/2008	1	Technology Drafter	Sent for Approval
11/17/2008	1	Technology Drafter	Sent for Approval
11/17/2008	1	Technology Reviewer	Reviewed and Approved
11/17/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management, for the Department of Technology and on behalf of the Department of Public Utilities to establish a Purchase Order for the acquisition of computer staff augmentation services associated with the a Universal Term Contract established through the competitive bid process by the Purchasing Office, with the vendor Sophisticated Systems, Inc. (UTC - FL003113, BPCMP91E) which expires 12/31/2008. Note: the City's Purchasing Office is currently in the process of getting UTC FL003113 modified and extended for nine (9) months through and including September 30, 2009.
The computer staff augmentation services that will be provided by this purchase order are for upgrades/replacements of desktop computers, computer related products and equipment that have become outdated and/or obsolete, the creation of reports needed with the upgrade of the water/sewer billing system (WASIMS), upgrade of WASIMS and the migration of Electricity customers into that system, and enhancements to the set of applications known as "Sewer Web", which are used to manage overtime callouts and payroll in compliance with union contracts.
Sophisticated Systems, Inc. will be providing computer staff augmentation services via the UTC contract with the City of Columbus.

EMERGENCY:
Emergency action is requested to ensure that the needed services are not delayed; and to insure uninterrupted staff augmentation and consulting service from the vendor to meet the Department of Public Utilities critical schedule.

FISCAL IMPACT:
Funds for this service have been identified within the Department of Public Utilities Enterprise Fund 2008 budget to cover the cost. Prior to this ordinance, the department has had a total of $220,000.00 in purchase orders with Sophisticated Systems, Inc. for similar staff augmentation projects. This ordinance will bring the 2008 year to date accumulative total to $355,...