City of Columbus - File #: 0485-2007

• File #: 0485-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/19/2007
• In control: Public Service & Transportation Committee
• On agenda: 4/23/2007
• Final action: 4/25/2007
• Title: To authorize the Finance and Management Director to establish a purchase order for light duty vehicles with 32 Ford Mercury, Inc., in accordance with the terms and conditions of the existing citywide universal term contract; to authorize the expenditure of $436,406.00 from the Street Construction, Maintenance and Repair Fund, and to declare an emergency. ($436,406.00)

Date	Ver.	Action By	Action	Result
4/25/2007	1	CITY CLERK	Attest
4/24/2007	1	MAYOR	Signed
4/23/2007	1	Columbus City Council	Approved	Pass
4/23/2007	1	COUNCIL PRESIDENT	Signed
4/13/2007	1	CITY ATTORNEY	Reviewed and Approved
4/13/2007	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
4/12/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/12/2007	1	FINANCE DIRECTOR	Reviewed and Approved
4/12/2007	1	Service Reviewer	Sent for Approval
4/12/2007	1	CITY AUDITOR	Reviewed and Approved
4/12/2007	1	CITY AUDITOR	Reviewed and Approved
4/12/2007	1	Service Reviewer	Sent for Approval
4/11/2007	1	Finance Reviewer	Reviewed and Approved
4/11/2007	1	Finance Reviewer	Reviewed and Approved
4/5/2007	1	SERVICE DIRECTOR	Reviewed and Approved
3/30/2007	1	Service Reviewer	Reviewed and Approved
3/19/2007	1	Service Drafter	Sent for Approval

Explanation
Background: The Transportation Division is in need of various light duty vehicles to replace existing vehicles that are beyond their useful service lives. These vehicles will be used for a variety of operational purposes and general transportation needs. The Division will maintain the vehicles scheduled for replacement as long as it is practical. These purchases are consistent with the Division's fleet replacement program.

The Purchasing Office has also established contract FL003298 with 32 Ford Mercury, Inc., contract compliance #31-1285506 expiring 09/22/08, for the purchase of small and large pickup trucks. The Division will be purchasing nine ½-ton pickup trucks, four crew cab pickup trucks, and eight 1-ton pickup trucks. The total cost for these vehicles is $436,406.00 and will come from the Street Construction, Maintenance and Repair Fund.

Emergency action is requested due to cut off dates set by manufacturers.

Fiscal Impact: A total of $436,406.00 is budgeted and available for this expenditure the Street Construction, Maintenance and Repair Fund.


Title

To authorize the Finance and Management Director to establish a purchase order for light duty vehicles with 32 Ford Mercury, Inc., in accordance with the terms and conditions of the existing citywide universal term contract; to authorize the expenditure of $436,406.00 from the Street Construction, Maintenance and Repair Fund, and to declare an emergency. ($436,406.00)


Body

WHEREAS, the Transportation Division is in need of 21 light duty vehicles to perform required maintenance activities; and

WHEREAS, the Purchasing Office has established a universal term contract for the purchase of light duty vehicles; and

WHEREAS, funds are budgeted and available in the Street Construction, Maintenance and Repair Fund for the purchase of these vehicles; and

WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service, Transport...