City of Columbus - File #: 0552-2011

• File #: 0552-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/28/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 4/25/2011
• Final action: 4/27/2011
• Title: To amend the Department of Public Safety's 2011 Capital Improvement Budget, to authorize the City Auditor to transfer funds between projects in the Safety Voted Bond Fund, to authorize the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order in accordance with terms and conditions of a universal Term Contract with Motorola Inc., for the purchase of portable and mobile radios and associated accessories for the Divisions of Police and Fire, to authorize the expenditure of $1,000,000.00 from Public Safety's Capital Improvement Fund, and to declare an emergency. ($1,000,000.00) (AMENDED BY ORD. 0754-2011 PASSED 6/6/2011)

Date	Ver.	Action By	Action	Result
4/27/2011	1	MAYOR	Signed
4/27/2011	1	CITY CLERK	Attest
4/25/2011	1	Columbus City Council	Approved	Pass
4/25/2011	1	COUNCIL PRESIDENT	Signed
4/8/2011	1	Auditor Reviewer	Reviewed and Approved
4/8/2011	1	CITY AUDITOR	Reviewed and Approved
4/8/2011	1	Safety Reviewer	Reviewed and Approved
4/8/2011	1	CITY ATTORNEY	Reviewed and Approved
4/8/2011	1	Safety Reviewer	Sent to Clerk's Office for Council
4/5/2011	1	Safety Drafter	Sent for Approval
4/5/2011	1	Safety Reviewer	Reviewed and Approved
4/4/2011	1	Safety Drafter	Sent for Approval
4/4/2011	1	Safety Reviewer	Reviewed and Approved
4/1/2011	1	Finance Reviewer	Reviewed and Approved
4/1/2011	1	Finance Reviewer	Reviewed and Approved
4/1/2011	1	Finance Reviewer	Reviewed and Approved
4/1/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/31/2011	1	SAFETY DIRECTOR	Reviewed and Approved
3/30/2011	1	Safety Drafter	Sent for Approval
3/30/2011	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND:

This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order in the amount of $1,000,000.00 with Motorola Inc., to purchase new and replacement portable and mobile radios and accessories. This purchase order will utilize an existing Universal Term Contract (UTC) established through the competitive bid process by the Purchasing office with Motorola Inc., Contract number FL004514.

These new digital radios to be purchased are upgrades to current older models and will allow for regional radio interoperability with surrounding Public Safety Agencies as well as provide safety to those first responders in the Divisions of Police and Fire.

This ordinance also authorizes the amendment of the 2011 Capital Improvement Budget (CIB) and authorizes the City Auditor to transfer funds between projects within the Safety Voted Bond Fund.

CONTRACT COMPLIANCE: The contract compliance number for Motorola Inc is 36-1115800: Expires 4/08/2012.

EMERGENCY; Emergency designation is requested in order to ensure regional radio interoperability with surrounding Public Safety Agencies as soon as possible and also to provide enough radios to Police and Fire recruits to be hired in June and December 2011.

FISCAL IMPACT: The Department of Public Safety's 2011 CIB allocated $700,000.00 for the purchase of Police and Fire Radios. However, $300,000.00 will be added to the allotted funds from available carry over monies in order to take advantage of savings being offered by Motorola. This ordinance authorizes an amendment to the CIB and the transfer of funds between projects to allow for the immediate purchase of approximately 825 portable and mobile radios from a purchase order to be issued to Motorola from Public Safety's Voted Bond Funds.



Title

To amend the Department of Public Safety's 2011 Capital Improvement Budget, to authorize the City Auditor to tran...