City of Columbus - File #: 2148-2004

• File #: 2148-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/18/2004
• In control: Administration Committee
• On agenda: 12/13/2004
• Final action: 12/15/2004
• Title: To authorize the Public Service Director to enter into contract for the Facilities Management Division with Advanced Engineering Associates for professional engineering services related to the renovation of the air conditioning cooling tower at 1393 East Broad Street; to authorize the appropriation of $5,900.00 from the unappropriated balance of the General Permanent Improvement Fund; to authorize the expenditure of $5,900.00 from the General Permanent Improvement Fund; and to declare an emergency. ($5,900.00).

Date	Ver.	Action By	Action	Result
12/15/2004	1	CITY CLERK	Attest
12/13/2004	1	Columbus City Council	Approved	Pass
12/13/2004	1	COUNCIL PRESIDENT	Signed
12/13/2004	1	MAYOR	Signed
12/2/2004	1	ODI DIRECTOR	Reviewed and Approved
12/2/2004	1	SERVICE DIRECTOR	Reviewed and Approved
12/2/2004	1	CITY ATTORNEY	Reviewed and Approved
12/2/2004	1	Service Drafter	Sent to Clerk's Office for Council
12/1/2004	1	Auditor Reviewer	Reviewed and Approved
12/1/2004	1	CITY AUDITOR	Reviewed and Approved
12/1/2004	1	Service Drafter	Sent for Approval
12/1/2004	1	EBOCO Reviewer	Reviewed and Approved
11/30/2004	1	FINANCE DIRECTOR	Reviewed and Approved
11/30/2004	1	Service Drafter	Sent for Approval
11/29/2004	1	Finance Reviewer	Reviewed and Approved
11/26/2004	1	SERVICE DIRECTOR	Reviewed and Approved
11/24/2004	1	Finance Reviewer	Reviewed and Disapproved
11/23/2004	1	Service Drafter	Sent for Approval
11/23/2004	1	SERVICE DIRECTOR	Reviewed and Approved
11/23/2004	1	Service Drafter	Sent for Approval
11/22/2004	1	Service Drafter	Sent for Approval
11/18/2004	1	Service Drafter	Sent for Approval

Explanation

Background: This legislation authorizes the Public Service Director to enter into a professional services contract for the Facilities Management Division with Advanced Engineering Consultants, for professional engineering services associated with the renovation of the air conditioning cooling tower at 1393 East Broad Street. The air conditioning current cooling tower is in a serious state of disrepair. This state leads to additional maintenance costs and the potential of system failure.

Advanced Engineering Consultants will be responsible for design of a new air conditioning cooling tower, including all associated piping, valves, and electric. The design will include a new digital control system, a new concrete pad, and fencing with gates. Upon completion of the design, the Facilities Management Division will request bids in order to install the new cooling tower.

Per Columbus City Codes 329.10, informal proposals were solicited November 2, 2004, and submitted November 9, 2004. Five proposals were received as follows (1 MBE*, 1 FBE^, 1 MBR+):


Advanced Engineering Consultants $5,900.00^
Philip E. Absi & Associates $6,900.00
Ralph J. Kramer & Associates $8,000.00
DLZ Ohio, Inc. $9,800.00+
Dynamix Engineering Ltd. $11,400.00*

^Female Business Entity
+Minority Business Registration
*Minority Business Entity

The Facilities Management Division recommends the contract award to the most responsive and responsible bidder, Advanced Engineering Consultants.

This ordinance also authorizes the appropriation of $5,900.00 from the unappropriated balance of the General Permanent Improvement Fund.


Emergency action is requested so that work may begin as quickly as possible, thereby reducing maintenance costs and the possibility of a system failure. In addition, the after the completion of the professional services contract the Division will need to enter into contract for the repairs of the cooling tower, which mu...