Explanation
BACKGROUND: This ordinance is for the option to establish two (2) Universal Term Contracts for Penn Valley Pumps and Pump Parts for the Division of Sewerage and Drainage, the sole user. This contract will provide for purchase of pumps and pump parts used in the removal and transfer of skimmings in the primary treatment process at the Jackson Pike Wastewater Treatment Plant. The term of the proposed option contracts would be approximately two years, expiring December 31, 2013, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 29, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004097). Fifty-seven (57) bids were solicited: (M1A-0, F1-1, MBR-0). Two (2) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Columbus Supply, F1, CC# 31-1571445 expires 06/03/2012, Items 2-51, $1.00
Delaney & Associates, Inc., MAJ, CC# 61-1046665 expires 08/30/2013, Item 1, $1.00
Total Estimated Annual Expenditure: $75,000.00, Division of Sewerage and Drainage, the sole user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, important repairs at wastewater treatment plants may be delayed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase Penn Valley Pumps and Pump...
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