City of Columbus - File #: 0957-2004

• File #: 0957-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/18/2004
• In control: Public Service & Transportation Committee
• On agenda: 6/21/2004
• Final action: 6/23/2004
• Title: To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Hydraulic Hose and Hose Fittings, with Kaman Industrial Technologies, and to declare an emergency.

Date	Ver.	Action By	Action	Result
6/23/2004	1	CITY CLERK	Attest
6/22/2004	1	MAYOR	Signed
6/21/2004	1	Columbus City Council	Approved	Pass
6/21/2004	1	COUNCIL PRESIDENT	Signed
6/14/2004	1	Columbus City Council	Tabled to Certain Date	Pass
6/4/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/3/2004	1	EBOCO Reviewer	Reviewed and Approved
6/3/2004	1	ODI DIRECTOR	Reviewed and Approved
6/3/2004	1	Finance - Purchasing Drafter	Sent for Approval
6/3/2004	1	CITY ATTORNEY	Reviewed and Approved
5/27/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
5/20/2004	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Hydraulic Hose and Hose Fittings for the Fleet Management Division, the largest user to and including March 31, 2005. Formal bids were opened by the Purchasing Office on June 20, 2002. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000276 JRM). FL001334, with Kaman Industrial Technologies was established in accordance with bids received. Their contract compliance number is 060914701.

1. Amount of additional funds: The estimated annual expenditure for the contract is $50,000.00. The Fleet Management Division must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: The Fleet Management Division will purchase the exact same products and services as originally bid and expects no better pricing, terms or conditions by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement

FISCAL IMPACT: No funding is required to extend the option contracts. The Fleet Management Division must set aside their own funding for their estimated expenditures.

To maintain an uninterrupted supply of parts and services to the City Agencies using the Universal Term Contract, this ordinance is be submitted as an emergency.


Title

To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Hydraulic Hose and Hose Fittings, with Kaman Industrial Technologies, and to declare an emergency.


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and

WHEREAS, vendor has agreed to extend FL001334 at current prices...