City of Columbus - File #: 1633-2007

• File #: 1633-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/4/2007
• In control: Finance & Economic Development Committee
• On agenda: 11/5/2007
• Final action: 11/8/2007
• Title: To authorize and direct the Finance and Management Director to enter into three (3) contracts for the option to purchase Paint and Paint Supplies from PPG Architectural Finishes, The Sherwin Williams Company and See-Bee Distributing to authorize the expenditure of three (3) dollars to establish the UTC contracts, and to declare an emergency ($3.00).

Date	Ver.	Action By	Action	Result
11/8/2007	1	CITY CLERK	Attest
11/7/2007	1	MAYOR	Signed
11/5/2007	1	Columbus City Council	Approved
11/5/2007	1	COUNCIL PRESIDENT	Signed
10/15/2007	1	Auditor Reviewer	Reviewed and Approved
10/15/2007	1	CITY AUDITOR	Reviewed and Approved
10/15/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/15/2007	1	CITY ATTORNEY	Reviewed and Approved
10/15/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/12/2007	1	ODI DIRECTOR	Reviewed and Approved
10/12/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/10/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/9/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/9/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/9/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/4/2007	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: To establish three (3) UTC contracts for the purchase of Paint and Paint Supplies for Various City Agencies. The term of the proposed option contracts will be for approximately two (2) years, expiring October 30, 2009. The Purchasing Office opened formal bids on September 20, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002608) Twenty Five (25) bids were solicited (M1A:1)(F1:2); Three (3) bids were received.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:

PPG Architectural Finishes. CC#251612585 (expires October 1, 2009), $1.00.
The Sherwin Williams Company. CC#340526850 (expires September 9, 2008), $1.00.
See-Bee Distributing. CC#341595736 (expires September 19, 2009), $1.00.

Total Estimated Annual Expenditure: $70,000.00

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. Various Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.



Title

To authorize and direct the Finance and Management Director to enter into three (3) contracts for the option to purchase Paint and Paint Supplies from PPG Architectural Finishes, The Sherwin Williams Company and See-Bee Distributing to authorize the expenditure of three (3) dollars to establish the UTC contracts, and to declare an emergency ($3.00).


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on September 20, 200...