Explanation
Background: This ordinance authorizes the Finance and Management Director to issue a purchase order for tires per the terms and conditions of a State of Ohio State Term Contract ($25,000); authorizes the Finance and Management Director to issue various purchase orders for automotive parts, supplies, services, and accessories per the terms and conditions of Universal Term Contracts (UTC) ($212,000); and authorizes the Finance and Management Director to issue blanket purchase orders for OEM truck parts and services ($116,417.40). The sum of these expenditures totals $353,417.40.
Most of the service and parts contracts in this ordinance were previously established by either City UTCs or State of Ohio contracts; however, a UTC for every required heavy duty Original Equipment Manufacture (OEM) part or service can not be established. This ordinance is a companion to ordinance 1598-2008. Under 1598-2008 a formal competitive bidding process for Original Equipment Manufacture (OEM) was initiated. However, though eight vendors submitted bids, seven other vendors that sell essential parts for our heavy vehicle fleet did not. Some venders either chose not to bid, or felt it was unnecessary for them to bid since they are the local authorized seller of specific OEM parts. This ordinance establishes contracts with eleven vendors. These vendors provide critical parts and services necessary to maintain our fleet. Fleet Management, in conjunction with the Purchasing Division, is continuing to attempt to create UTCs for these needs.
Fiscal Impact: This ordinance authorizes the expenditure of up to $353,417.40. This amount will not exceed the Third Quarter Financial Review.
Emergency action is requested to ensure an uninterrupted supply of parts, supplies, and services to maintain the City's fleet.
Title
To authorize the Finance and Management Director to issue a purchase order for tires for the Fleet Management Division per the terms and conditio...
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