City of Columbus - File #: 0639-2004

• File #: 0639-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/25/2004
• In control: Administration Committee
• On agenda: 4/26/2004
• Final action: 4/28/2004
• Title: To authorize and direct the City Auditor to transfer $208,285.00 from the Special Income Tax Fund to the Safety Bond Fund, to authorize the appropriation and expenditure of $208,285.00 from the Safety Bond Fund, to authorize the Public Service Director to enter into contract for the Facilities Management Division with Field & Associates, Inc., for the renovation of the roof at the Police Training Academy, 2609 McKinley Avenue; and to declare an emergency. ($208,285.00)

Date	Ver.	Action By	Action	Result
4/28/2004	1	CITY CLERK	Attest
4/27/2004	1	MAYOR	Signed
4/26/2004	1	Columbus City Council	Approved	Pass
4/26/2004	1	COUNCIL PRESIDENT	Signed
4/14/2004	1	SERVICE DIRECTOR	Reviewed and Approved
4/14/2004	1	CITY ATTORNEY	Reviewed and Approved
4/14/2004	1	Service Drafter	Sent to Clerk's Office for Council
4/12/2004	1	EBOCO Reviewer	Reviewed and Approved
4/12/2004	1	ODI DIRECTOR	Reviewed and Approved
4/8/2004	1	Auditor Reviewer	Contingent Within
4/8/2004	1	CITY AUDITOR	Reviewed and Approved
4/8/2004	1	SERVICE DIRECTOR	Reviewed and Approved
4/7/2004	1	FINANCE DIRECTOR	Reviewed and Approved
4/7/2004	1	Service Drafter	Sent for Approval
4/6/2004	1	Finance Drafter	Sent for Approval
4/1/2004	1	SERVICE DIRECTOR	Reviewed and Approved
3/31/2004	1	Service Drafter	Sent for Approval
3/26/2004	1	Service Drafter	Sent for Approval
3/25/2004	1	Service Drafter	Sent for Approval

Explanation
Background: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Field & Associates, Inc., in the amount of $208,285.00 for renovation of the roof at the Police Division Training Academy, 2609 McKinley Avenue. Field & Associates will replace the existing shingle roof and the wood decking with a metal roof and new roof decking. Repairs are expected to take 120 days. The roof materials and workmanship are guaranteed for thirty (30)-years.

Formal proposals were solicited on March 1, 2004. Three firms submitted proposals on March 16, 2004 as follows: (0 MBE, 0 FBE).

Field & Associates, Inc. $208,285.00
Kalkreuth Roofing and Sheet Metal, Inc. $220,635.00
Harold J. Becker Co., Inc. $295,715.00


The Facilities Management Division recommends the bid award to the most responsive and responsible bidder, Field & Associates, Inc., CC# 31-0516695, expiration date 09/18/2004

This ordinance also authorizes the transfer, appropriation, and expenditure of $208,285.00 from the Special Income Tax Fund to pay for this project.

Emergency Action is requested so that the contractor will be able to complete this project during good weather.

Fiscal Impact: The Special Income Tax fund has a sufficient budget to support the transfer of $208,285.00. The total cost of the contract is $208,285.00. The Special Income Tax transfer and appropriation is a temporary measure until the City sells notes or bonds for this project.

Title
To authorize and direct the City Auditor to transfer $208,285.00 from the Special Income Tax Fund to the Safety Bond Fund, to authorize the appropriation and expenditure of $208,285.00 from the Safety Bond Fund, to authorize the Public Service Director to enter into contract for the Facilities Management Division with Field & Associates, Inc., for the renovation of the roof at the Police...