City of Columbus - File #: 2091-2003

• File #: 2091-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/8/2003
• In control: Public Service & Transportation Committee
• On agenda: 10/6/2003
• Final action: 10/8/2003
• Title: To appropriate $296,583.10 and $124,201.03 within the General Government Grant Fund and the Municipal Motor Vehicle License Tax Fund, respectively; to authorize the transfer of $171,564.00 between appropriation codes; to authorize the Finance Director to establish a purchase order with American Rock Salt Company, LLC, in the amount of $600,000.00 for the purchase of rock salt in accordance with the terms and conditions of a citywide universal term contract for the Transportation Division; to authorize the expenditure of $600,000.00 from the General Government Grant Fund ($296,583.10) and the Municipal Motor Vehicle License Tax Fund ($303,416.90) and to declare an emergency. ($600,000.00)

Date	Ver.	Action By	Action	Result
10/8/2003	1	CITY CLERK	Attest
10/7/2003	1	MAYOR	Signed
10/6/2003	1	Columbus City Council	Approved	Pass
10/6/2003	1	COUNCIL PRESIDENT	Signed
9/26/2003	1	Auditor Reviewer	Reviewed and Approved
9/26/2003	1	CITY AUDITOR	Reviewed and Approved
9/26/2003	1	Service Drafter	Sent for Approval
9/26/2003	1	CITY ATTORNEY	Reviewed and Approved
9/26/2003	1	Service Drafter	Sent to Clerk's Office for Council
9/25/2003	1	FINANCE DIRECTOR	Reviewed and Approved
9/25/2003	1	SERVICE DIRECTOR	Reviewed and Approved
9/24/2003	1	Finance Reviewer	Reviewed and Disapproved
9/24/2003	1	Service Drafter	Sent for Approval
9/24/2003	1	Finance Reviewer	Reviewed and Approved
9/16/2003	1	Service Drafter	Sent for Approval
9/16/2003	1	SERVICE DIRECTOR	Reviewed and Approved
9/15/2003	1	Service Drafter	Sent for Approval
9/10/2003	1	Service Drafter	Sent for Approval
9/10/2003	1	SERVICE DIRECTOR	Reviewed and Approved
9/9/2003	1	Service Reviewer	Reviewed and Approved
9/9/2003	1	Service Drafter	Sent for Approval
9/8/2003	1	Service Drafter	Sent for Approval

Explanation

The Transportation Division is responsible for snow and ice control and removal on the City's roadway system. Rock salt is used in this operation. Formal competitive bids were solicited and received and the Purchasing Office is establishing a citywide universal term contract (UTC) with American Rock Salt Company, LLC (CC No. 16-1516458 expiring April 23, 2005), at a price of $35.26/ton (piled). It is necessary to establish a purchase order to enable the Transportation Division to purchase rock salt for the upcoming winter season. This ordinance authorizes the Finance Director to issue a purchase order for the purchase of rock salt for the Transportation Division in the amount of $600,000.00. This purchase is intended to provide for salt through the end of 2003/beginning of 2004. It may be necessary to augment this authorization with additional purchase authorizations early next year using 2004 appropriation authority.

The City applied for and received $307,340.00 as reimbursement for extraordinary winter storm-related expenses from the Federal Emergency Management Agency (FEMA) of which $296,583.10 will accrue to the Transportation Division. These funds were deposited in the General Government Grant Fund and, subsequent to being appropriated within this ordinance, are available to pay for future snow and ice control expenses. The balance of the $600,000.00 ($303,416.90) is available in the Municipal Motor Vehicle License Tax Fund from cancellation of $124,201.03 in prior year encumbrances which must be reappropriated and the transfer of $171,564.00 in current year funds between Object Level One appropriation codes --this ordinance accomplishes both. The final funding element is $7,651.87 that is currently appropriated within the Fund and is available within the correct appropriation code. The Division spent $1,826,602.94 during the winter of 2002-2003 and $900,000.00 in 2001-2002 for rock salt.

Emergency action is requested to assu...