Explanation
BACKGROUND: For the option to purchase Street Sweeper Broom Refills for Fleet Management. The term of the proposed option contract would be two (2) years. Contract is through November 30, 2007. The Purchasing Office opened formal bids on September 15, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001746 GRW. Thirty-eight (MAJ:38, MBE:0, FBE:0) bids were solicited; six (6) (MAJ:6) bids were received.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:
Jack Doheny Supplies Ohio Inc., MAJ, CC#383148955, $15,000.00
Old Dominion Brush, MAJ, CC#540715588, $8,000.00
Danline Inc., MAJ, CC# 221156600, $15,000.00
Total Estimated Annual Expenditure: $38,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into three (3) contracts for the option to purchase Street Sweeper Broom Refills with Jack Doheny Supplies Ohio Inc., Old Dominion Brush and Danline Inc., to authorize the expenditure of three (3) dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($3.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 15, 2005 and selected the lowest, responsive, responsible and best bids...
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