Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTCs) for the option to purchase Auto Body Repair Services from Keens Body Shop Inc; A-Tec Auto Body Llc; and Dick Masheter Ford Inc. The Division of Fleet Management is the primary user for Auto Body Repair Services. These auto body repair services are used to maintain city vehicles. The term of the proposed option contracts will be approximately two(2) years, expiring 6/30/2020, with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on August 17, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008991). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Keens Body Shop Inc, CC# 004390 expires 6/5/2020, Items 1, 2, 3, 4, $1.00
Total Estimated Annual Expenditure: $150,000.00, Division of Fleet Management, the primary user
A-Tec Auto Body Llc, CC# 025390 expires 5/14/2020, Items 1, 4, $1.00
Total Estimated Annual Expenditure: $150,000.00, Division of Fleet Management, the primary user
Dick Masheter Ford Inc, CC# 004265 expires 2/8/2019, Items 1, 2, 5, $1.00
Total Estimated Annual Expenditure: $150,000.00, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contracts expire 6/30/2018.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $3.00 is hereb...
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