City of Columbus - File #: 1080-2011

• File #: 1080-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/28/2011
• In control: Public Service & Transportation Committee
• On agenda: 7/25/2011
• Final action: 7/26/2011
• Title: To authorize the Director of Public Service to execute a professional engineering services contract modification in the amount of $200,720.28, with H.R. Gray and Associates, Inc. for the completion of the City's Construction and Material Specifications Manual and construction contract documents for Capital Improvement Projects; to authorize the transfer of cash and appropriation within the Municipal Motor Vehicle License Tax Fund; to authorize the expenditure of $50,180.07 from the Municipal Motor Vehicle License Tax Fund for the Division of Planning and Operations, $75,270.10 from the Division of Sewerage and Drainage from the Sewerage System Operating Fund and $75,270.11 from the Division of Power and Water from the Water System Operating Fund; and to declare an emergency. ($200,720.28)

Date	Ver.	Action By	Action	Result
7/26/2011	1	MAYOR	Signed
7/26/2011	1	CITY CLERK	Attest
7/25/2011	1	Columbus City Council	Approved	Pass
7/25/2011	1	COUNCIL PRESIDENT	Signed
7/15/2011	1	Service Drafter	Sent for Approval
7/15/2011	1	CITY AUDITOR	Reviewed and Approved
7/15/2011	1	CITY AUDITOR	Reviewed and Approved
7/15/2011	1	Service Drafter	Sent for Approval
7/15/2011	1	CITY ATTORNEY	Reviewed and Approved
7/15/2011	1	Service Drafter	Sent to Clerk's Office for Council
7/14/2011	1	EBOCO Reviewer	Sent for Approval
7/14/2011	1	ODI DIRECTOR	Reviewed and Approved
7/13/2011	1	FINANCE DIRECTOR	Reviewed and Approved
7/13/2011	1	Service Drafter	Sent for Approval
7/12/2011	1	Finance Reviewer	Reviewed and Approved
7/12/2011	1	Finance Reviewer	Reviewed and Approved
7/11/2011	1	Finance Reviewer	Reviewed and Approved
7/11/2011	1	Finance Reviewer	Reviewed and Approved
7/8/2011	1	Utilities Reviewer	Sent for Approval
7/8/2011	1	Utilities Reviewer	Reviewed and Approved
7/8/2011	1	Utilities Drafter	Sent for Approval
7/8/2011	1	Utilities Reviewer	Reviewed and Approved
7/8/2011	1	Utilities Reviewer	Sent for Approval
7/8/2011	1	UTILITIES DIRECTOR	Reviewed and Approved
7/8/2011	1	Utilities Drafter	Sent for Approval
7/7/2011	1	Service Drafter	Sent for Approval
7/7/2011	1	Service Reviewer	Reviewed and Approved
7/7/2011	1	Service Drafter	Sent for Approval
7/7/2011	1	SERVICE DIRECTOR	Reviewed and Approved
7/7/2011	1	Service Drafter	Sent for Approval
7/7/2011	1	Utilities Drafter	Sent for Approval
7/7/2011	1	Utilities Reviewer	Sent for Approval

Explanation
1. BACKGROUND
This legislation authorizes The Director of Public Service in conjunction with the Department of Public Utilities to modify and increase a professional services contract with H.R. Gray & Associates, Inc., undertaken to perform a comprehensive review of the methods and documents (bid formats, contract documents, etc.) used to request and receive construction bids for Capital Improvement projects throughout the City.

Firm City, State Status
H.R. Gray & Associates, Inc. Columbus, OH Majority

The end result of this project will be an updated, legally sound, clear, and organized contract language and a streamlined bid process for those City employees responsible for administering capital projects. As part of the review the consultant will review processes and recommend environmentally friendly processes and procedures.

Work performed to this point for this contract includes analysis, reports, recommended streamlined competitive bidding process, electronic copies of revised bidding and contractual documents, recommended improvements to the City's web sites that will simplify access to materials that are used in the bidding process.

Worked to be performed as part of this modification includes:
-Additional review and final comments of Section 100 and the Special Provisions.
- Review of the current insurance limits and proposed modifications to the language.
-Technical review of the electrical specifications (Section 1000), including the proposed new electrical specification section in Section 1000 and the new Transmission and Distribution Materials and Installation Specifications.
- Development of the final electronic bidding software for the City and provide implementation assistance.
-Provision of additional in-depth training to adequately train the City staff as well as the contrac...