City of Columbus - File #: 0530-2011

• File #: 0530-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/23/2011
• In control: Public Utilities Committee
• On agenda: 4/25/2011
• Final action: 4/27/2011
• Title: To authorize the Director of Public Utilities to enter into a modification of the Electric Motor Maintenance Services contract with Marion Electric Motor Services, Inc., for the Division of Sewerage and Drainage; and to declare an emergency. ($0.00)

Date	Ver.	Action By	Action	Result
4/27/2011	1	MAYOR	Signed
4/27/2011	1	CITY CLERK	Attest
4/25/2011	1	Columbus City Council	Approved	Pass
4/25/2011	1	COUNCIL PRESIDENT	Signed
4/5/2011	1	CITY ATTORNEY	Reviewed and Approved
4/5/2011	1	Utilities Drafter	Sent to Clerk's Office for Council
4/4/2011	1	Utilities Drafter	Sent for Approval
4/1/2011	1	ODI DIRECTOR	Reviewed and Approved
3/31/2011	1	Utilities Drafter	Sent for Approval
3/31/2011	1	EBOCO Reviewer	Sent for Approval
3/30/2011	1	Utilities Reviewer	Sent for Approval
3/30/2011	1	UTILITIES DIRECTOR	Reviewed and Approved
3/24/2011	1	Utilities Reviewer	Reviewed and Approved
3/23/2011	1	Utilities Drafter	Sent for Approval

Explanation

The Department of Public Utilities entered into a contract with Marion Electric Motor Services, Inc. for Electric Motor Maintenance Services for the Division of Sewerage and Drainage. This contract was the result of a Director's bid received on December 19, 2007. Marion Electric Motor Services, Inc. was the lowest, responsive, responsible bidder and met all requirements of the specifications. The original contract was for a period of one year with two (2) one year renewal options on a year to year basis. The final extension has been exercised and the contract will expire on April 30, 2011. The Division is preparing the documents for a new advertisement and bidding documents for these services, but a new contract will not be in place before the existing contract expires. The Division is pleased with their performance and requests authority to modify the original contract to extend the contract completion date to October 31, 2011.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

Contract Compliance: 31-4363726, expires April 16, 2011
Marion Electric Motor Services, Inc. does not hold MBE/FBE status.

1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 3 is $0.00. Total contract amount including this modification is $260,000.00.

2. Reason additional funds were not foreseen: Additional funds are not requested. The original contract allows for two (2) extension periods on a year to year basis. The final extension has been taken and will expire on April 30, 2011. This modification is to provide an extension of the final year of the current contract to October 31, 2011.

3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope...