City of Columbus - File #: 2159-2005

• File #: 2159-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/2/2005
• In control: Administration Committee
• On agenda: 1/23/2006
• Final action: 1/25/2006
• Title: To authorize and direct the Finance and Management Director to establish a Universal Term Contract (UTC) with Corporate Express for the option to purchase Office Paper in the amount of $1.00 from the Purchasing/Contract Operation Fund, to waive formal competitive bidding requirements, and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
1/25/2006	1	CITY CLERK	Attest
1/24/2006	1	MAYOR	Signed
1/23/2006	1	Columbus City Council	Approved	Pass
1/23/2006	1	Columbus City Council	Taken from the Table	Pass
1/23/2006	1	COUNCIL PRESIDENT	Signed
1/9/2006	1	Columbus City Council	Tabled to Certain Date	Pass
12/16/2005	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
12/15/2005	1	CITY ATTORNEY	Reviewed and Approved
12/14/2005	1	Auditor Reviewer	Reviewed and Approved
12/14/2005	1	CITY AUDITOR	Reviewed and Approved
12/14/2005	1	Finance - Purchasing Drafter	Sent for Approval
12/13/2005	1	Finance - Purchasing Drafter	Sent for Approval
12/12/2005	1	EBOCO Reviewer	Reviewed and Approved
12/12/2005	1	ODI DIRECTOR	Reviewed and Approved
12/7/2005	1	Finance - Purchasing Drafter	Sent for Approval
12/6/2005	1	FINANCE DIRECTOR	Reviewed and Approved
12/6/2005	1	FINANCE DIRECTOR	Reviewed and Approved
12/5/2005	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Office Papers for all City Agencies. The term of the proposed option contract would be from the date of execution until 12/31/06 with an option for renewal.

The City of Columbus has the ability to utilize the State of Ohio Cooperative Purchasing Contracts when in our best interest. The State of Ohio, Office of State Purchasing conducted a reverse auction on October 12, 2005. A reverse auction refers to a competitive bid process conducted via the internet on a specific date in which pre-qualified responsive and responsible bidders compete to submit the lowest price. The City of Columbus provided the State of Ohio, Office of State Purchasing with estimates of our yearly volumes and the types of paper we commonly use as did other governmental and quasi-governmental entities. The State of Ohio Cooperative Purchasing Contract RS904006 (Index No. GDC080P) was awarded to Corporate Express as the company offering the lowest overall price. Their prices are lower than our current contract with OfficeMax.

The Purchasing Office is recommending establishment of a contract with Corporate Express as permitted by the State of Ohio Cooperative Purchasing Program as per the above referenced contract and legislation passed by Columbus City Council. Corporate Express's Federal Identification Number and Contract Compliance Number is 84-1248716. The estimated annual expenditure is $250,000.00.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without action, no less than 37 days will be added to this procurment cycle and the efficient delivery of valuable public services will be slowed. The current contract was modified and extended until January 31, 2006 to allow the State of O...