Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify an existing contract for Crane and Hoist Maintenance Services for the Division of Sewerage and Drainage, in order to continue scheduled services to the Division.
B. Contract History. The existing contract was bid on January 17, 2007 . The lowest responsive and responsible and best bidder was Brehob Corporation, of Indianapolis, Indiana. A contract with this entity was authorized by Ordinance No. 0371-2007, passed April, 9, 2007. The bid documents contemplated incremental funding of a multi-year contract. The contract was modified to provide funds and continue services pursuant to Ordinance No. 0614-2008, passed May 15, 2008 and authorized an expenditure of $143,615.00. It is now, once again, proposed to modify the contract with the Brehob Corporation to provide funds and continue services under the City's option until May 23, 2011.
C. Supplier: Brehob Corporation 35-1153806 Expires 7-14-10
D. Type of Business Enterprise: Corp.
E. Emergency Designation. Emergency designation is not requested.
2. FISCAL IMPACT:
A. Budget Information: Funds for this contract were budgeted in the 2010 budget.
B. Contract Modification Information Pursuant to Section 329.16, CCC:
1. Amount of Additional Funds - This Modification: $ 110,000.00
2. Why the Need for Additional Work Could Not Be Foreseen: The need for contract continuance via modification to provide incremental funding was foreseen, and is included in the original procurement's specifications.
3. Why Other Procurement Processes Would Not Be In the City's Best Interest: This modification is deemed the most feasible and reasonable means of continuing to provide needed services.
4. How the Cost of the Modification Was Determined: The cost of the Modification to the Janitorial Services contract was based upon extension of prices in the current contract.
C. Historical Data: ...
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