City of Columbus - File #: 1840-2006

• File #: 1840-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/11/2006
• In control: Administration Committee
• On agenda: 12/4/2006
• Final action: 12/7/2006
• Title: To authorize and direct the Finance & Management Director to modify and extend the citywide UTC contract for the option to purchase Long Distance Telephone Services with SBC Long Distance, LLC, dba AT&T Long Distance, to waive the provisions of competitive bidding and to declare an emergency.

Date	Ver.	Action By	Action	Result
12/7/2006	1	CITY CLERK	Attest
12/6/2006	1	MAYOR	Signed
12/4/2006	1	Columbus City Council	Approved	Pass
12/4/2006	1	COUNCIL PRESIDENT	Signed
11/30/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
11/29/2006	1	City Clerk's Office	Sent back for Clarification/Correction
11/20/2006	1	CITY ATTORNEY	Reviewed and Approved
11/20/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
11/17/2006	1	ODI DIRECTOR	Reviewed and Approved
11/17/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/16/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/15/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/15/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/3/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: To modify the existing city-wide contract for the option to purchase Long Distance Telephone Services for the Department of Technology, the largest user, by extending the contract term to and including December 31, 2009. This will make the City's agreement with AT&T for Long Distance Telephone Services match the available service time frame for the City's agreement for Centrex Services (also with AT&T).

Formal competitive bids for Long Distance Telephone Services were opened by the Purchasing Office on May 27, 2004 in accordance with Section 329.06. (SA001111JY). A contract with SBC Long Distance, LLC, dba AT&T Long Distance, was established based on that bid process. Contract Compliance #74-2746907, expires 7/16/07. This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

1. Amount of additional funds: The estimated annual expenditure for the contract is $70,000. The Department of Technology and various other city agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The needs were foreseen as extensions were included in the original contract and it is in the best interest of the city to add years to that extension to align the contract dates with the Centrex Services contract.
3. Reason other procurement processes not used: Not only is better pricing, terms or conditions not expected by re-bidding at this time, but the extension will enhance the city's position when negotiating terms and conditions for voice and data transmission services.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.

FISCAL IMPACT: No funding is required to extend the option contracts. Agencies must set aside their own funding for their estimated expenditures.

To maintain an uninterrupted supply of Long Distan...