City of Columbus - File #: 1921-2008

• File #: 1921-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/20/2008
• In control: Safety Committee
• On agenda: 12/15/2008
• Final action: 12/17/2008
• Title: To authorize and direct the Public Safety Director to contract with Matrix Systems Inc. for security access systems for the new Canine (K9) building and an existing substation for the Division of Police, to authorize the expenditure of $18,468.00 from the Safety Capital Improvement Funds; to waive the competitive bidding provisions of Columbus City Codes, 1959; and to declare an emergency. ($18,468.00)

Date	Ver.	Action By	Action	Result
12/17/2008	1	ACTING CITY CLERK	Attest
12/16/2008	1	MAYOR	Signed
12/15/2008	1	Columbus City Council	Approved	Pass
12/15/2008	1	COUNCIL PRESIDENT	Signed
12/2/2008	1	Auditor Reviewer	Reviewed and Approved
12/2/2008	1	CITY AUDITOR	Reviewed and Approved
12/2/2008	1	Safety Drafter	Sent for Approval
12/2/2008	1	CITY ATTORNEY	Reviewed and Approved
12/2/2008	1	Safety Drafter	Sent to Clerk's Office for Council
12/1/2008	1	FINANCE DIRECTOR	Reviewed and Approved
12/1/2008	1	Safety Drafter	Sent for Approval
12/1/2008	1	EBOCO Reviewer	Sent for Approval
12/1/2008	1	ODI DIRECTOR	Reviewed and Approved
12/1/2008	1	Safety Reviewer	Reviewed and Approved
11/28/2008	1	Finance Reviewer	Reviewed and Approved
11/26/2008	1	SAFETY DIRECTOR	Reviewed and Approved
11/21/2008	1	Safety Reviewer	Reviewed and Approved
11/20/2008	1	Safety Reviewer	Reviewed and Approved
11/20/2008	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes a contract with Matrix Systems in the amount of $18,468.00 to install a building access security system for the new Canine (K9) building and one Police substation that currently does not have security access installed.

Bid Information: All security systems for the Division of Police have been installed and maintained by Matrix Systems, Inc. In order that all security systems have the ability to interact with each other, the Division of Police is requesting waiving competitive bidding procedures to ensure full compatibility. The Division of Police obtained the following quotes from Matrix Systems for installing the security systems in the buildings: Canine (K9) building - $8,884.00 and substation - $9,584.00.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No.: 31-0902711; expires 11/28/2009

Emergency Designation: Emergency legislation is requested in order to complete installation as soon as possible.

FISCAL IMPACT: This ordinance authorizes an expenditure of $18,468.00 from the Safety Capital Improvement Fund for the installation of Matrix security systems at the Canine (K9) unit and one Police substation. The Division of Police budgeted $19,000 in the Safety Voted Bond fund for the installation of these security systems.

Title

To authorize and direct the Public Safety Director to contract with Matrix Systems Inc. for security access systems for the new Canine (K9) building and an existing substation for the Division of Police, to authorize the expenditure of $18,468.00 from the Safety Capital Improvement Funds; to waive the competitive bidding provisions of Columbus City Codes, 1959; and to declare an emergency. ($18,468.00)

Body
WHEREAS the Division of Police needs to have a security access system ...